Poland Board of Selectmen
Minutes of Meeting
February 7, 2011
(Rescheduled from 2/1/11)
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 6:30PM with Selectmen Erland Torrey, Larry Moreau and Lester C. Stevens present. Selectman Bolduc was absent with notification. The Town Manager and Recording Secretary were also present.
EXECUTIVE SESSION (Public Request)
Selectman Torrey moved that the Board of Selectmen enter into executive session pursuant to Title 1 MRSA, Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) to discuss a personnel matter. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
The Board came out of Executive Session at 7:00PM
Chairman Sanborn stated that no action would be taken resulting from the Executive Session. Selectman Moreau further stated that Selectman Bolduc’s actions were that of his own and he clearly did not act on behalf of the Town or the Board of Selectmen.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of January 20, 2011 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Michelle Arsenault spoke to the Board regarding Selectman Bolduc’s comments to her and operations at the gravel pit. Members of the Board repeated that Selectman Bolduc’s actions were clearly not a representation of the Board/Town and therefore no corrective action towards Selectman Bolduc would be taken. She also inquired about AVCOG and the IBM & AT&T stocks and bonds. These questions were addressed by the manager.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: 09/10 Revenue and Expense
Communications - The following materials were included in the meeting packets:
Board of Licensure Memo
Land Use Laws Expected to be Enforced at Local Level
Ricker Trust Legal Update
T & M Mortgage Legal Update
U Maine Augusta - Architectural Opportunity
Nomination Papers - Update
Old Business
ASO Rehab Update – Approximately $4,300 in recent unforeseeable but needed change orders.
Downtown Grant Ideas / Poland Historical Interest – State program “Communities for Maine’s Future” – J. Cleveland provided a list of ideas to the Board and went over the different requirements/options of the program. He further noted that the program is currently on hold but that this will give additional time for considering ideas. An explanation of each idea was provided by Mr. Cleveland followed by a group discussion. Note: A letter was submitted by the Poland Historical Society and Chairman Sanborn noted that representatives would like to attend the next meeting.
Casino Letter / Meeting – February 9th
Selectman Moreau moved to authorize Chairman Sanborn to sign the letter to Black Bear Entertainment regarding the new casino’s impact on the Town of Poland with the corrected letter date of February 7, 2011. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Interlocal Agreement Update w/ RSU 16
Selectman Stevens moved to authorize sending the RSU’s legal response and a copy of the Interlocal Agreement to the Town’s attorney for their input. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
New Business
Fee Schedule – Public Hearing to be held March 1st
Conservation Memo
- Worthly Pond – too expensive to pursue
- Mingo Lots – this should be addressed after the easement is approved and in place then it should go to referendum vote.
- Easement with NEFF
- A workshop is needed to finalize easement language - Dana will work with Wendy/PCC on a workshop date.
- Public Hearing date needs to be set.
Non-Budgetary Warrant Articles (draft)
- Traffic ordinance will not be ready; still needs additional work
- Lane Cemetery still questionable – Dana will seek legal advise
- BETE - Still need answers
Planning Board/CLUC – Public Hearing February 22nd
March 1, 2011 / 6:00PM – Public Hearing for 3 other proposed ordinances to be reviewed at the next meeting.
MDOT Draft Design of “Final Mile” of Rt. 26
Discussion only.
Payables
Selectman Moreau moved to approve the bills payable in the amount of $175,324.66. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
None.
Adjourn
Selectman Moreau moved to adjourn at 8:30PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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