Poland Board of Selectmen
Minutes of Meeting
January 4, 2011
6:30PM WORKSHOP Jensen Baird Gardner and Henry – Incompatible Offices Discussion
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Peter J. Bolduc, Jr., Larry Moreau and Lester C. Stevens present. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
October 19, 2010 and December 21, 2010 – Not available
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Michelle Arsenault spoke to the Board regarding the gravel pit on Whaleback Drive. The Board reaffirmed their position of the events that took place. Chairman Sanborn confirmed that steps were being taken to avoid this type of situation from happening again and that the Board met tonight with the town’s attorney to discuss the review and revision of governmental policies relating to Boards and Committees.
WORKSHOP
Comprehensive Traffic Ordinance (1/2 Hr) – Public Works Director, Jim Scott, attended the meeting. The manager went through the document with the Board and the following points were made:
- No change in snow dates.
- Snow removal - differentiate between public and private roads in the document as well as in the definitions.
- ATV’s – by resolution not in an ordinance.
- Overweight trucks specify “posted roads”
- Trucks 9 tons to 23,000lbs.
- Intersections to 30ft. in specified sections.
- Schedules need to be created for different sections.
- Copies of the ordinance should be made available to businesses that have handicap parking so that they comply with the ordinance.
- Fines should be checked by the town’s attorney.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
- Contaminated Chips - The manager will look into the possibility of mixing the contaminated chips with other wood chips to see if it will cost for disposal. Mixing will lower the contamination level and then the chips could be burned.
Financial Reports: 09/10 Revenue and Expense
Communications - The following materials were included in the meeting packets:
Final 09-10 Audit
Old Business
Request for Ordinance – Discussion only.
Generator / Computer Report – Discussion only.
New Business
PSBCo Donation for Conservation Easement $5,000 – Discussion only.
Review & Revise Appointment Policy – More review will be conducted by the administration staff and the town attorney. It will be brought back to the Board after attorney review.
Review & Adopt Revised Financial Policies
Selectman Moreau moved to adopt the amended town Financial Policies as presented. Selectman Stevens seconded the motion. Discussion: none.
Vote: 4-yes 0-no
ASSESSING BUSINESS
Abatement
Selectman Moreau moved to grant the abatement request for Map 24, Lot 3 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 0-yes 4-no Motion failed.
Payables
Selectman Moreau moved to approve the bills payable in the amount of $120,005.41. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
RSU Liaison
Selectman Moreau moved to accepted Jeanne Manley’s appointment to the Comprehensive Planning Committee as the RSU #16 Liaison. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Adjourn
Selectman Moreau moved to adjourn at 8:45PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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