Poland Board of Selectmen
Minutes of Meeting
November 1, 2011
CALL TO ORDER/Pledge of Allegiance
Chairman Erland Torrey called the meeting to order at 7:00PM with Selectmen Larry Moreau, Lester Stevens and Steve Robinson present. Selectman Wendy Sanborn was absent with notification. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of October 18, 2011 as presented. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – In addition to a written report, the manager provided a verbal summary of activities that took place subsequent to submitting her report. She also asked the Board for authorization to partake in the settlement negotiations with T & M Mortgage.
Selectman Moreau moved to authorize Town Manager, Rosemary Kulow to negotiate a settlement with T & M Mortgage. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Business Award Recipient – Chairman Torrey, at this time, recognized special guest and owner of the Poland Mining Camp, Mary Groves as the most recent recipient of the bi-annual 2011 Poland business award.
Financial Reports FYE 2012
Communications - The following materials were included in the meeting packets:
MMWAC September Report
Old Business
Historical Society on Memorabilia Barn - Barbara Strout and Reginald (Bud) Jordan discussed with the Board their plans in going forward with the construction of the Memorabilia building beginning in the spring of 2012. The Board was pleased with their choice of direction on the project.
So. Village Project
Selectman Moreau moved to approve Contract #2, Change Order #2 in the amount of $14,500.00 on the South Village Water and Sewer Project as submitted. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to approve amendment #2 to the Wright-Pierce agreement on the South Village Water and Sewer Project as submitted. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to approve the time extension request on Contract #1 under the water and sewer project as submitted. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
New Business
Inland Port of Auburn (FTZ) NHS Access & Economic Development Project - Selectman Moreau moved to authorize the Town Manager to sign the letter of support for the Inland Port of Auburn (FTZ) NHS Access & Economic Development Project. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Road Commissioner – Selectman Moreau moved to appoint Rosemary Kulow as Road Commissioner to the term of 6/30/2012. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
ASSESSING BUSINESS
Abatements (2012)
Selectman Moreau moved to grant the abatement on property Map 2, Lot 7C in the amount of $168.44 as the mobile home was removed prior to April 1, 2011. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to grant the abatement on property Map 14, Lot 22A-3 in the amount of $970.43 as site construction commenced after April 1, 2011. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to grant the abatement on property Map 15, Lot 39 in the amount of $477.58 as the parcel was conveyed (B7707 P197) prior to April 1, 2011. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to grant the abatement on property Map 34, Lot 4 in the amount of $1,690.95 as the parcel was conveyed (B115 P287) prior to April 1, 2011. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to grant the personal property abatement on account #24 in the amount of $3,146.32 as the personal property assets were moved to Mechanic Falls upon sale of business. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to authorize the supplement tax bill for account #2447, Map 34, Lot 4 in the amount of $1,690.95. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to authorize the supplement tax bill for account #1899, Map 15, Lot 39 in the amount of $477.58. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Payables
Selectman Moreau moved to approve the bills payable in the amount of $702,389.85. Selectman Robinson seconded the motion. Discussion: The Board would like to see for their next meeting a financial report on what has been paid to the RSU so far this fiscal year.
Vote: 4-yes 0-no
Any Other Business
Discussion: Harris Hill Road near Worthley Brook - debris in culverts needs removing.
Adams Bridge - Selectmen Stevens moved to authorize the Town Manager to contract with Summit Engineering to perform a third party review on the Adams Bridge project. Selectman Moreau seconded the motion. Discussion: The cost of the review will come from project budget and it was agreed that the choice of a third party reviewer should be left to the Town Manager. Selectmen Stevens moved to amend his motion to authorize the Town Manager to contract with a suitable company to perform a third party review on the Adams Bridge project. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Discussion: Trash removal by the Public Works Department on town owned property located at 16 North Raymond Road.
EXECUTIVE SESSION
Selectman Moreau moved that the Board of Selectmen enter into executive session with Rosemary Kulow, Town Manager and by teleconference with auditor Ron Smith pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) to discuss a personnel matter. Selectman Stevens seconded the motion. Motion withdrawn.
EXECUTIVE SESSION
Selectman Stevens move that the Board of Selectmen enter into executive session with John Cleveland pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, § 405 Executive Sessions, § 6 (C) to discuss the consideration of property use or acquisition. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
The Board returned to an open session at 8:30PM.
EXECUTIVE SESSION
Selectman Moreau moved that the Board of Selectmen enter into executive session with Rosemary Kulow, Town Manager and by teleconference with auditor Ron Smith pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) to discuss a personnel matter. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
The Board returned to an open session at 9:16PM.
Adjourn
Selectman Moreau moved to adjourn. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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