Poland Board of Selectmen
Minutes of Meeting
October 18, 2011
CALL TO ORDER/Pledge of Allegiance
Chairman Erland Torrey called the meeting to order at 6:00PM with Selectmen Wendy Sanborn, Larry Moreau, Lester Stevens and Steve Robinson present. The Town Manager and Recording Secretary were also present.
WORKSHOP 6:00 – 7:10PM
Fire Rescue Building Expansion Committee
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of October 4, 2011 as presented. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
PUBLIC HEARING
General Assistance Ordinance & State Maximums
Selectman Moreau moved to open the public hearing on the adoption of the 2006 General Assistance Ordinance and annual state maximums. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Public Comment: Rosemary Roy provided a summary on the proposed changes. There was no public comment.
Selectman Moreau moved to close the public hearing. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to adopt the 2006 General Assistance Ordinance and annual state maximums as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of her activities.
Department Head Reports
Financial Reports Revenue and Expense FYE 2012
Liaison Updates
Communications - The following materials were included in the meeting packets:
Thompson Lake YCC 2011 Report
CEDC Meeting Minutes
CEDC Consulting Activities
OLD BUSINESS
Winter Sidewalk Maintenance – The Board unanimously agreed that the Town would only continue to maintain, as performed in the past, those sections of sidewalk between the Ricker Memorial Library and Poland Community. The Town Manager will notify Mechanic Falls of this decision.
New Business
Business Recognition Award
Selectman Moreau moved that the fifth business listed be selected to receive the Business Recognition Award. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Warrant for RSU #16 Referendum Validation
Selectman Moreau moved that the Board countersign the November 8, 2011 warrant for the RSU #16 Budget Validation Referendum. Selectman Robinson seconded the motion. Discussion: Selectmen Robinson explained the two different voting measures that need to take place, the absentee balloting process, and that the same budget number is being presented as was presented in the last vote.
Vote: 4-yes 1-no (Selectman Moreau)
Payables
Selectman Moreau moved to approve the bills payable in the amount of $1,946,885.60 which includes the August school payment. Selectman Sanborn seconded the motion. Discussion: A Public Works purchase was submitted in error. The amount was reduced by $9,243.00.
Vote: 5-yes 0-no
Selectman Moreau moved to approve the second bills payable in the amount of $139,221.03. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
A resolution has been reached regarding a commercial project mentioned at last week’s Planning Board meeting.
Cleve Tripp Road – Potholes need repair.
EXECUTIVE SESSION
Selectman Sanborn moved that the Board of Selectmen enter into executive session pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) to discuss a personnel matter with employees Rosemary Kulow and Rosemary Roy. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
No action taken.
Adjourn
Selectman Moreau moved to adjourn. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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