Poland Board of Selectmen
Minutes of Meeting
September 20, 2011
CALL TO ORDER/Pledge of Allegiance
Chairman Erland Torrey called the meeting to order at 7:00PM with Selectmen Wendy Sanborn, Larry Moreau, Lester Stevens and Steve Robinson present. The Recording Secretary was also present.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of September 6, 2011 as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to approve the meeting minutes of September 14, 2011 as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5 -yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Joe Cimino complemented the Board on the position they have taken with the RSU school budget. In addition, he and David Corcoran addressed the immediate need for more Code Enforcement hours as well as a permanent town Planner. The Board responded that they are looking to address the situation within a few more weeks upon the arrival of the new Town Manager. It was further explained that the reorganization of the CEO Department is in the very early stages; only temporary adjustments to the department have been made. The plan is to provide sufficient services hours in both areas of code and planning.
Reports and Communications
Management Report – Rosemary Roy provided a brief verbal update of noted subjects.
Screener Damage – Vandalism accompanied by fire, destroyed the Public Works screener late last week. In discussing the situation the Board concluded that it would be more cost effective for the town to rent a screener instead of replacing or rebuilding the existing machine. Note: Public Works Director, Jim Scott participated in the discussion.
Department Reports
Financial Reports FYE 2012 Revenue and Expense
Economic Development – John Cleveland
South Village Project Update - Change Order - Selectman Robinson moved to pay Change Order #1 under Contract 2 in the amount of $6,618.50 as presented. Selectman Sanborn seconded the motion. Discussion: Although the Board had concerns and questions regarding the Change Order they did not want to impact the project in any way by holding the order up.
Vote: 4-yes 1-no (Selectman Moreau)
The Board requested to meet with the engineer regarding the questions and concerns they had with this particular change order.
Selectman Moreau moved to approve the siding color selection “Mist” as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5 -yes 0-no
Selectman Moreau moved to approve the roofing color selection “Harvard Slate” as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5 -yes 0-no
Historical Memorabilia Barn – The board would like to continue to assist with any efforts the Historical Society explores in completing the construction of the Memorabilia Barn.
Water Line Project is finished - 66,900+ will go back into the DTV TIF. John would like to draft an RFP for the purpose of hooking up water to the Superintendent’s building and a stub connection to the Town Hall for a future sprinkler system. The Board agreed to obtain the proposals.
Final Mile – A longer center lane and the positioning of mailboxes was discussed at the MDOT meeting.
County Hazard Mitigation Plan & Resolution (taken out of order)
EMA Director, Wayne Cotterly addressed the Board regarding the proposed plan and resolution and noted that the plan also allows them to apply for grants. Poland’s areas have already been specifically identified. Selectman Robinson moved to authorize and approve the resolution as presented. Selectmen Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Communications - The following materials were included in the meeting packets:
Time Warner – Move to Digital Service
MMA – Loss Control Program Evaluation
Poland Scholarship Committee Report
Ecomaine Annual Business Reports
Old Business
Responsible Pet Care Update – Rose will talk to responsible pet care.
New Business
Personnel Policy Annual Review and Update – Tabled.
Video Streaming – Discussion only.
Payables
Selectman Moreau moved to approve the bills payable in the amount of $396,763.34. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
Announcement: RSU Workshop Meeting with the Budget Committees – Monday, September 26th at PRHS 6:30pm
Adjourn
Selectman Sanborn moved to adjourn. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5 -yes 0-no
Recorded by: Rosemary E. Roy
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