Poland Board of Selectmen
Minutes of Meeting
SEPTEMBER 6, 2011
CALL TO ORDER/Pledge of Allegiance
Chairman Erland Torrey called the meeting to order at 6:30PM with Selectmen Wendy Sanborn, Larry Moreau, Lester Stevens and Steve Robinson present. The Recording Secretary was also present.
EXECUTIVE SESSION – Property Discussions/Economic Development
Selectman Sanborn moved that the Board of Selectmen and economic development consultant John Cleveland enter into executive session pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, § 405 Executive Sessions, § 6 (C), with economic development consultant, John Cleveland, to discuss the consideration of property use or acquisition. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
No action taken. Open meeting resumed at 7:00PM
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of August 16, 2011, as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
APPOINTMENTS
Interim CEO, Building & Plumbing Inspector
Selectman Moreau moved to appoint Chris Hanson as Interim CEO, Building and Plumbing Inspector for preceding period of August 22, 2011 going forward to December 31, 2011. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Acting Town Manager Report (verbal)
Financial Reports FYE 2012
Economic Development – John Cleveland
DTV Water Line Extension – Mailbox Location Request/Poland Animal Clinic – After much discussion the consensus of the Board was to have the Public Works department modify and install the animal clinic’s mailbox to a safe location being on the same side of the street as originally located prior to the construction of the water line. John Cleveland was asked to coordinate this with Public Works, Dr. Rennix and MDOT.
1) Maine Tourism Website Request - Selectman Moreau move to authorize Cyndi Robbins, representative for Gems of 26, to continue with the project of promoting Poland on the Maine Tourism website and to authorize the town to provide a link to the site from the town’s site. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
2) So. Village – Water Storage Tank/Change Order – Selectman Moreau moved to approve Change Order #1 for the South Village water storage tank project in the amount of $1,141.50, as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
3) DTV Water Line Extension Project /Change Order - Selectman Moreau moved to approve Change Order #2 for the DTV water extension project in the amount of $50,795.00, and authorized staff to sign said order, as presented. Selectman Sanborn seconded the motion. Discussion: The actual cost to the town is approximately $8,000 (further details contained in files). It was noted that the project came in under budget.
Vote: 5-yes 0-no
Selectman Moreau moved to authorize the final payment to the DTV water line extension project in the amount of $52,226.98, as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
CEDC Update – Discussion only.
Communications
CEDC Activities / Invoice & Meeting Minutes
Rt. 26 “Final Mile” Meeting Notice
Jensen, Baird, et al – Client Seminar Sept. 29th
Red Cross Thank You
Old Business
RSU #16 Validation Warrant - Selectman Moreau moved to sign the RSU #16 Budget Validation Warrant for Tuesday, September 13, 2011, as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 1-no (Selectman Moreau)
Tax Commitment – Discussion only.
Town Manager Contract - Selectman Moreau moved to sign and execute the employment contract for the newly hired Town Manager. Selectman Stevens seconded the motion. Discussion: Selectman Sanborn commented on how well the hiring process went. Chairman Torrey stated for the record that the new Town Manager is Rosemary E. Kulow and that her first official day will be on Monday, October 3, 2011.
Vote: 5-yes 0-no
New Business
Town Planner - The consensus of the Board is to utilize the plan presented until December 1, 2011. In the meantime, the Code Enforcement Office and planning operations will be reviewed by the new Town Manager and related staff to find a productive, fair and sensible approach to this area of the town’s service to residents and business owners.
ASSESSING BUSINESS
Selectman Moreau moved to grant the following FYE 2011 tax abatements: Account #856, Map 8, Lot 25 in the amount of $5.09 plus any interest and cost; account #1799, Map 15, Lot 14, Site 3 in the amount of $2.14 plus any interest and cost; account #1816, Map 15, Lot 14, Site 20 in the amount of $239.59 plus any interest and cost. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Payables
Selectman Moreau moved to approve the bills payable in the amount of $905,268.80. Selectman Sanborn seconded the motion. Discussion: Payables include only July’s monthly school payment.
Vote: 5-yes 0-no
Any Other Business
Selectman Moreau would like the board to have a conversation in the near future in relation to winter sidewalk maintenance.
Selectman Robinson would also like, as part of the CEO/Planning review, to have the manager look into why the half hour pre-meetings came to a stop and perhaps they should be reinstated.
Adjourn
Selectman Moreau moved to adjourn. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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