Poland Board of Selectmen
Minutes of Meeting
August 16, 2011
CALL TO ORDER/Pledge of Allegiance
Chairman Erland Torrey called the meeting to order at 6:00PM with Selectmen Wendy Sanborn, Larry Moreau, Lester Stevens and Steve Robinson present. The Town Manager and Recording Secretary were also present.
WORKSHOP – FIRE RESCUE EXPANSION 6-7PM
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of July 5, 2011, July 19, 2011 and August 2, 2011 as presented. Selectman Sanborn seconded the motion. Discussion: Not all five members can vote on all three sets of minutes. Selectman Moreau amended his motion to approve the meeting minutes of July 5, 2011 and July 19, 2011 as presented. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to approve the meeting minutes of August 2, 2011 as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Robinson)
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Michelle Arsenault wanted to know what the procedure was to file a complaint about the Planning Board. The Board directed her to file the complaint first with the Planning Board and then with the Selectmen if necessary.
Reports and Communications
Acting Town Manager’s Report (verbal)
- LD 83 Fireworks – The consensus of the Board was that they did not want to add any additional restrictions to the legislation at this time. It was noted that amendments could be written in the future if need arises.
- Interim CEO, Chris Hanson from the Town of Raymond. Discussion on future shape of the CEO/Planning office. To be appointed at the next meeting.
- Conservation Easement – Workshop August 30th with the Conservation Committee 7pm
Department Head Reports – Fire Rescue Hours on Mutual Aid added. Public Works – Mechanic Falls has agreed to plow our sidewalks in the winter in trade.
Financial Reports FYE 2012 Revenue and Expense
Liaison Reports (verbal)
- County Charter (Selectman Moreau)
Communications - The following materials were included in the meeting packets:
CEDC - Consultant Activities & Invoice
General Assistance Information – The Board would like Rosemary to schedule a short training prior to the beginning of a meeting in conjunction with adopting this year’s maximums (usually October) and the newest version of the GA Ordinance provided by MMA.
Old Business
South Village Project
John Cleveland provided a budget report on the South Village as well as a current construction status.
RSU #16 Budget / Tax Commitment
The Board agreed to hold a special meeting on September 14th at 6:30pm for the purpose of committing the FYE 2012 taxes.
New Business
Town of Hollis Correspondence – The Board would like to confirm a meeting date and would also like to extend the invitation to Poland Spring Bottling.
Payables
Selectman Moreau moved to approve the FYE 2011 bills payable in the amount of $1,121.22. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5 -yes 0-no
Selectman Moreau moved to approve the FYE 2012 bills payable in the amount of $420,402.92. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5 -yes 0-no
Any Other Business
Planning Board – The Board agreed to have the town attorney conduct this year’s free workshop with the Planning Board. New procedures and application processing was discussed with the Board.
Governance Policy – Rosemary hopes to have before the Board at the 2nd September meeting.
Public Works – An update on town road projects was provided to the Board.
Adjourn
Selectman Moreau moved to adjourn. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
Rosemary
Rosemary E. Roy
Executive Assistant
(207)998-4601 Ext. 205
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