Poland Board of Selectmen
Minutes of Meeting
August 2, 2011
CALL TO ORDER/Pledge of Allegiance
Chairman Erland Torrey called the meeting to order at 6:30PM with Selectmen Wendy Sanborn, Larry Moreau, and Lester Stevens present. Selectman Robinson was absent with notification. The Acting Town Manager and Recording Secretary were also present.
EXECUTIVE SESSION – Poverty Abatement
Selectman Sanborn moved that the Board of Selectmen enter into executive session to deliberate on an abatement request pursuant to Title 36 MRSA subsection 841 (2) Abatement Procedures. Selectman Moreau seconded the motion. Discussion: None
Vote: 4-yes 0-no
Selectman Moreau moved to grant property tax abatement in the amount of $1,504.82 for account #3739 for the tax years 2009, 2010, and 2011. Selectman Stevens seconded the motion. Discussion: None
Vote: 4-yes 0-no
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of June 21, 2011 as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
BIDS
Crack Sealing - Selectman Moreau moved to award the Crack Sealing Bid to Proseal in the amount of $13,470.00 for a total of 16,040 linear feet using Crafco #34421 as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4 -yes –no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Acting Town Manager Report (verbal)
Financial Reports: 11/12 Revenue and Expense
- The Chairman would like to see the parameters on General Assistance.
Communications - The following materials were included in the meeting packets:
Town Clerk – New Excise Revenue
Time Warner Cable Communication Update
2012 Proposed State Valuations (lower)
CEDC - Consultant Activities & Invoice.
Old Business
South Village Project Ground Lease & Easement Deeds
Selectman Moreau moved to authorize the following actions for completion of the South Village Sewer and Water Lines Extension Project on Routes 122/26, as authorized by Town Meeting vote on April 3, 2010:
1. Entering into a lease agreement with Nestle Waters North America, Inc. for the placement and maintenance of certain water main facilities and authorizing the Acting Town Manager to execute such lease agreement in substantially the form attached;
2. Accepting delivery of an easement deed from Image, Inc. to the Auburn Water District and the Town of Poland, an easement from John E. O’Donnell and Christine A. O’Donnell to the Auburn Sewerage District and the Town of Poland, and an easement deed from Joseph F. Cimino to the Auburn Sewerage District and the Town of Poland, all in substantially the form attached; and
3. Authorizing the Acting Town Manager to execute and deliver an easement deed from the Town of Poland to the Auburn Sewerage District in substantially the form attached.
Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to authorize the Acting Town Manager to enter into Maintenance and Operation agreements with the City of Auburn Water and Sewer District. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
RSU #16 Budget / Tax Commitment – Discussion only.
RSU Participation Discussion – Discussion only.
Fire Rescue Building Expansion – The Board will hold a Workshop on Tuesday, August 16th from 6-7pm with the building expansion committee.
New Business
Request for Planning Payment
Selectman Moreau moved to authorize the payment of the planning services invoice submitted by Bob Faunce. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Safari Sand & Gravel Reclamation Guarantee
Selectman Moreau moved to authorize the Acting Town Manager to execute the necessary documentation for a $7,000.00 reclamation guarantee for Safari Sand & Gravel. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Settlement of Taxes / Recommitment of Taxes
Selectman Moreau moved to approve the Settlement of Taxes for the years 2009, 2010, and 2011 as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to recommitment the current collection of taxes in the amount of $16,718.64 to now Tax Collector, Judith A. Akers as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Sale of Tax Acquired Property
Selectman Moreau moved that the town proceed with action to sell by bid, the town owned property known as Account #2492, Map 34 - Lot 14, and located at 16 North Raymond Road as described in the town’s policy for the disposition of tax acquired property. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Payables
Selectman Moreau moved to approve the bills payable FYE 2011 in the amount of $42,022.22. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to approve the bills payable FYE 2012 in the amount of $219,837.64. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
Jensen, Baird, et al Legal Workshop – The manager will schedule something with Natalie Burns.
Planning Board Invoices - The Board decided that going forward the Planning Board bills will go directly through the payables process for their approval.
Adjourn
Selectman Moreau moved to adjourn. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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