Poland Board of Selectmen
Minutes of Meeting
July 5, 2011
CALL TO ORDER/Pledge of Allegiance
Chairman Erland Torrey called the meeting to order at 7:00PM with Selectmen Wendy Sanborn, Larry Moreau, Lester Stevens and Steve Robinson present. The Acting Town Manager and Recording Secretary were also present.
PUBLIC HEARING - FEE SCHEDULE
Selectman Moreau moved to open the Public Hearing on amending the Fee Schedule in relation to Soil Disturbances at 7:03PM. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Hearing Discussion: Rosemary provided an explanation as to the amendment being requested. Selectman Moreau would like to have the words “(all zones)” taken out so that there is no misunderstanding that shoreland zones are included.
Selectman Moreau moved to close the Public Hearing. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to approve the amended fee schedule as presented with the exception of the words “(all zones)”. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
MINUTES
Selectman Moreau moved to approve the meeting minutes of June 09, 2011 as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to approve the meeting minutes of June 16, 2011 as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
APPOINTMENTS
Selectman Moreau moved to appoint Robert Brown as a regular member of the Planning Board for a term of three (3) years. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to appoint Norman Davis as an alternate member of the Planning Board for a term of three (3) years. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Michelle Arsenault asked the Board for an explanation as to why, if the CEO was not reappointed, are they still employed. It was explained that although appointment did not take place the individual is still an employee of the town.
Reports and Communications
Acting Town Manager’s Report – The manager provided a brief verbal summary to the Board
Financial Reports: 6/30/11 year end; and FYE 11/12 Revenue and Expense
Communications - The following materials were included in the meeting packets:
Androscoggin Chamber Of Commerce News
Old Business
Appointment of a Town Forester – No action.
Ricker Memorial Trust – Probate Court / Succession of Trustees
Selectman Moreau moved to authorize Jensen Baird Gardner & Henry to file an action in Probate Court to seek the appointment of the Board of Selectmen as successor trustees to Northeast Bank for the Trust established by Section Eighteen (18) of the Last Will & Testament of Jane Jeffrey Ricker. Selectman Sanborn seconded the motion. Discussion: Stan Tetenman spoke to the Board expressing his reasons for opposing the selectmen becoming the trustees of the trust. The Board expressed its desire to move forward with this process and that even though they will be the trustees they do want the Ricker Library trustees to be involved in the selection process of an investment manager. It was noted that the Board may want to authorize the attorney to go through the Cumberland County probate due to the absence of a
judge in Androscoggin County. Selectmen Moreau amended his motion to include that the town attorney is authorized to transfer the case to Cumberland County, if necessary, to expedite the process. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Androscoggin County Sheriff’s Service Contract
Selectman Moreau moved to approve the Androscoggin County Sheriff’s Department contract for law enforcement services for the town of Poland as presented. Selectman Sanborn seconded the motion. Discussion: ASO Officers Ray Lafrance and Mike Lemay were present. Captain Lafrance introduced Deputy Eric Sampson who has recently been assigned to the Poland area. The officers also had a discussion with the Board regarding the purchase of a new police cruiser which is scheduled to replace the Sedan that is being retired this year as part of the town’s CIP plan.
Vote: 5-yes 0-no
So. Village Update - John Cleveland provided an outline of the current activity going on with the South Village water and sewer project and that the project will start very soon. Presented to the Board were some additional costs in site testing. It was recommended that the work be completed by Summit Environment. Selectman Stevens moved to authorize consultant John Cleveland to proceed in acquiring a site testing agreement with Summit Environment. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
New Business
RSU #16 Assessment of Unit Tax – (taken out of order on Board approval)
All Board members spoke to their objections surrounding the entire RSU budget process and strongly object to committing the taxes with the presented school assessment. Senators Mason (education committee) and Snowe-Mello were present and stated that there are plans to revise the RSU law over the next session. The Board discussed several options going forward but would also like to arrange a meeting with the other two towns to hear what their officials have to say. The manager would see about having such a meeting scheduled.
Selectmen Sanborn left the meeting at 8:25PM.
Old Business (cont’d)
Johnson Hill Road / FEMA Project – The manager would like to try and meet with the property owners, and possibly lake association members, to provide them with an informative opportunity to discuss the benefits of the project. The Board had no problems with this approach.
Final Mile Update - J. Cleveland provided the Board with an update on MDOT’s plans for Rt. 26 from the Brown Road to the five corner intersection. The following was noted:
- Confirmed that funding is available;
- It will be a complete road reconstruction;
- The center turning lane will by constructed with underground drainage;
- Sidewalks will be installed from the high school to the elementary school;
- The opening of Tripp Lake Road will be turned 90 degrees to provide better sight for motorists;
- It is expected to go out to bid in September 2012 with a completion date of 2013.
Payables
Selectman Moreau moved to approve the bills payable in the amount of $722,868.73. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
None.
Adjourn
Selectman Moreau moved to adjourn. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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