Poland Board of Selectmen
Minutes of Meeting
June 21, 2011
CALL TO ORDER/Pledge of Allegiance
Chairman Erland Torrey called the meeting to order at 7:00PM with Larry Moreau, Lester Stevens and Steve Robinson present. Don Gerrish and Recording Secretary were also present. Selectmen Wendy Sanborn arrived shortly after the first executive session began.
ACTING TOWN MANAGER/CONTRACT
Selectman Moreau moved to appoint Don Gerrish as Acting Town Manager and to approve the service contract with Eaton Peabody Consulting Group, LLC dated June 1, 2011 for the purpose of providing an interim Town Manager and the selection of a new Town Manager. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Executive Session - Labor Contracts and or Negotiations
Selectman Moreau moved to that the Board of Selectmen enter into executive session pursuant to Title 1 MRSA, Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(D) to discuss matters relating to labor contracts and or negotiations. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Executive Session - Property Discussions
Selectman Sanborn moved to that the Board of Selectmen enter into executive session pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, § 405 Executive Sessions, § 6 (C) to discuss the consideration of property use or acquisition. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved that the Board reject all paving bids for the fiscal year 2011-2012 and authorize Don, Rose and John Hawley to put the job out to bid once again. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved that the Board authorize Don Gerrish, Rosemary Roy and the Chairman and or Vice Chairman to work with Attorney Lee in the continuation of the litigation against T & M Mortgage Solutions. Selectman Stevens seconded the motion. Discussion: None.
Vote: 3-yes 0-no 2-abstained (Selectmen Sanborn and Torrey)
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of June 7, 2011 as presented. Selectman seconded the motion. Discussion: Rose noted a correction with a last name. Selectman Moreau amended the motion to include the correction as noted. No further discussion.
Vote: 5-yes 0-no
BIDS
Annual Paving – Action taken; see above.
Adams Bridge Reconstruction
Selectman Moreau moved to award the Adams Bridge Reconstruction bid to CPM and JAMM Engineering in the amount of $197,500 as presented. Selectman Sanborn seconded the motion. Discussion: The Board discussed the differences between this bid and the one submitted by St. Laurent and Taylor Engineering. It was noted that the original task was that of building a new bridge and not using an existing part of the structure. The main object is to reconstruct a bridge that is structurally sound and will endure time. There is $237,500 available to spend on this project and both bids are under this amount.
Vote: 1-yes 4-no (Selectmen Robinson, Sanborn, Torrey, Stevens)
Selectman Robinson moved to award the Adams Bridge Reconstruction bid to St. Laurent & Sons and Taylor Engineering in the amount of $219,950 as presented. Selectman Sanborn seconded the motion. Discussion: None.
4-yes 1-no (Selectman Moreau)
Cascade System – Fire Rescue Department
Selectman Moreau moved to award the Cascade System bid to IPS in the amount of $31,500, and to authorize the Fire Rescue Chief to expend funds in the amount of $850 for the project electrical work and $600 for the purchase of a reel for proper air line storage bringing the total bid authorization amount to $32,950. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
CITIZEN REQUEST - Withdrawn.
BOARD & COMMITTEE APPOINTMENTS
Interviews – The Board conducted two applicant interviews: Bill Willett and Taylor Slemmer. Ms. Slemmer also spoke on behalf of her husband who could not attend.
Design-A-Sign Committee - Selectman Moreau moved to appoint Taylor Slemmer as the Civic/Community representative and Daniel Siddall as the Artist/Designer representative to the Design-A-Sign task force committee. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Planning Board Appointments
Selectman Moreau moved to appoint Bill Willett as a regular member of the Planning Board for a term of three (3) years. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to modify Jim Porter’s appointment on the Planning Board from alternate member to regular member for the remainder of his term. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Tax Collector/Treasurer
Selectman Moreau moved to appoint Judy Akers as the Tax Collector/Treasurer for a term of one (1) year. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Overseer of the Poor Designee
Selectman Moreau moved to appoint Rosemary Roy as the Overseer of the Poor Designee for a term of one (1) year. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Road Commissioner
Selectman Moreau moved to table the appointment of Road Commissioner until such time a new Town Manager is hired. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Assessing Agent
Selectman Moreau moved to appoint John O’Donnell & Associates, Inc. as the Assessing Agent for a term of one (1) year. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Town Clerk
Selectman Moreau moved to appoint Judy Akers as the Town Clerk for a term of one (1) year. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Warden
Selectman Moreau moved to appoint Nikki Pratt as the Election Warden for a term of one (1) year. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Fire Rescue Chief & Fire Warden
Selectman Moreau moved to appoint Mark Bosse as the Fire Rescue Chief and Fire Warden for a term of one (1) year. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Emergency Management Director
Selectman Moreau moved to appoint Wayne Cotterly as the Emergency Management Director for a term of one (1) year. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Animal Control Officer
Selectman Moreau moved to appoint Robert Larrabee as the Animal Control Officer for a term of one (1) year. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Electrical Inspector
Selectman Moreau moved to appoint Scott Cloutier as the Electrical Inspector for a term of one (1) year. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Alternate Electrical Inspector
Selectman Moreau moved to table the appointment of an Alternate Electrical Inspector. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Code Enforcement Officer/Building & Plumbing Inspector
Selectman Moreau moved to appoint Heather McNally as Code Enforcement Officer, and Building and Plumbing Inspector. Selectman Sanborn seconded the motion. Discussion: Some members of the Board expressed their reservations in reappointing Heather McNally to these positions. They would like the Acting Town Manager to provide a thorough assessment before broaching the subject again.
Vote: 0-yes 3-no 2-abstained (Selectmen Stevens & Robinson) Motion failed.
Alternate Code Enforcement Officer/Building & Plumbing Inspector
Selectman Moreau moved to appoint Elwin Thorpe as the alternate Code Enforcement Officer, and Building and Plumbing Inspector for a term of one (1) year. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Sealer of Weights and Measures
Selectman Moreau moved to appoint Thomas Verrill as the Sealer of Weights and Measures for a term of one (1) year. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
MMWAC Alternate
No action. The Board will wait until such time that a new Town Manager is hired.
Budget Committee
Selectman Moreau moved to appoint Walter Gallagher to the Budget Committee for a term of two (2) years. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Conservation Commission
Selectman Robinson moved to appoint Richard Haslip and Susan Ellis to the Conservation Commission for a term of three (3) years each. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Community and Economic Development Committee
Selectman Sanborn moved to appoint David Corcoran to the Community and Economic Development Committee for a term of three (3) years. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Comprehensive Planning Committee
Selectman Moreau moved to appoint Stan Tetenman, Patricia Nash and Joan Spitzform to the Comprehensive Planning Committee for a term of three (3) years each. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Board of Appeals
Selectman Moreau moved to modify Holly Bubier’s appointment on the Board of Appeals from alternate to a regular member for the remainder of her term. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Manager’s Report – A verbal summary was provided to the Board.
An updated project list was provided to the Board.
Department Reports
The Board would like to see a cost report on the work exchange between Mechanic Falls and Poland Public Works Departments. In addition, they would like to see something similar with the Fire Rescue Department in relation to Mutual Aid.
Financial Reports: 10/11 Revenue and Expense
Communications - The following materials were included in the meeting packets:
T & M Mortgage Litigation
Poland Spring Bottling Scholarships
MDOT – Correspondence on Bridges
Fire Rescue Department Honored
Time Warner Correspondence
Radar Speed Trailer
Waste Filling Permits
OLD BUSINESS
So. Village Water & Sewer Project
John Cleveland provided the Board with a update on the project.
Selectman Moreau moved to accept and sign the West Crestwood easement as presented. Selectman Sanborn seconded the motion.
Vote: 5-yes 0no
Selectman Robinson moved to authorize the Manager to enter into a Ground Lease Agreement with Nestle Waters subject to Attorney approval. Selectman Sanborn seconded the motion. Discussion: The Board would like to see a more permanent definition to the language regarding the extension of the lease.
Vote: 5-yes 0-no
Johnson Hill Road / FEMA Project
The manager will look into the project status with FEMA and the engineer on the project and will report back to the Board.
Solid Waste – Contaminated Wood
No action. A RFP will go out.
New Business
Mobil Vendor License
Selectman Moreau moved to approve Terris Thompkins’ application for a Mobil Vendor’s License for the Tasty Oasis, to be located at 341 Maine subject to the Comprehensive Land Use Code provisions. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0no
Hackett Fund Request/Food Pantry
Selectman Moreau moved to authorize a $500.00 contribution to the Tri Town Food Bank from the Hackett Fund for the needy. Selectman Robinson seconded the motion. Discussion: The food bank will provide a detail account of how the funds are used. The Selectmen suggested that we challenge Minot and McFalls to match the funds.
Vote: 5-yes 0-no
Payables
Selectman Moreau moved to approve the bills payable in the amount of $333,048.28. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
Safety Committee – Chairman Torrey spoken to Scott Segal in regards to taking charge of the Safety Committee meetings, etc. until such time a new manager is hired.
Adjourn
Selectman Moreau moved to adjourn at 9:45PM. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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