Poland Board of Selectmen
Minutes of Meeting
May 17, 2011
CALL TO ORDER
Chairman Erland Torrey called the meeting to order at 7:00PM with Selectmen Wendy Sanborn, Larry Moreau, Lester Stevens and Steve Robinson present. The Town Manager and Recording Secretary were also present.
6-7:00PM - Workshop with Poland Conservation Commission was held to further discuss the details of the Bragdon Hill Easement.
Pledge of Allegiance
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of May 3, 2011 as presented. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
PUBLIC HEARING - Proposed Fee Schedule Changes
Selectman Moreau moved to open the Public Hearing on the proposed changes to the Fee Schedule. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
The manager described the proposed changes in adding the new Beach Use Fees and the Mass Gathering fees which were inadvertently omitted. Selectman Robinson noted that the wording on the Non-Resident Day Use Permit should read per day instead of per year in the third column.
Selectman Moreau moved to close the Public Hearing on the proposed changes to the Fee Schedule at 7:16PM. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to adopt the proposed changes to the Fee Schedule as amended. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
BIDS
Johnson Hill Drainage Project Results - Selectman Moreau moved to table the bid award on the Johnson Hill drainage project until full approval has been received from FEMA on the project. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
South Village Infrastructure Bid 1 (Tank)
Recommendation: Natgun Corporation
South Village Infrastructure Bid 2 (Mains, Boosters and Pump Stations)
Recommendation: K & K Excavating, Inc.
Robert Williamson of Wright-Pierce spoke to the Board regarding both bids stating that the projects have come within budget but with very little contingency. The Board discussed whether to pull one of the alternates from the bid all together or to hold off on one of the alternates until the project is two-thirds of the way through and then, if necessary, review the project and decide whether or not to continue with the designated alternate. The point was also made that materials could go up, but more so the value of the contractor’s work.
Selectman Moreau moved to award the Water Storage Tank bid to Natgun Corporation of Wakefield, Massachusetts in the amount of $764,630.00 Selectman Sanborn seconded the motion. Discussion: Rob Williamson confirmed for Selectman Robinson that there were specific requests required to the construction of the water storage tank.
Vote: 5-yes 0-no
Selectman Moreau moved to award the pipe line construction to K & K Excavating, Inc. of Turner, Maine in the amount of $2,464,617.50 which includes all three elements of the project. Selectman Sanborn seconded the motion. Discussion: Rob Williamson confirmed for Selectman Stevens that the town’s right to pull out an alternate part of the project, if necessary, is within the bid specifications.
Vote: 5-yes 0-no
APPOINTMENTS
Interview: Roland Girouard interested in the CEDC committee. The Board feels he would bring a positive tone to the committee and will get back to Mr. Girouard at a later date.
Library Trustees - Appointed term due to resignation of trustee Susan Ellis.
Selectman Moreau moved to appoint Zakk Maher to the Ricker Memorial Library Board of Trustees whose term shall expire on June 30, 2013. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
SPECIAL PRESENTATION - Joe Kazar, Executive Director, MMWAC
Joe Kazar narrated a Power Point presentation on the history, operations and future of MMWAC.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Selectman Moreau moved to authorize the Town Manager to send a letter to the directors of RSU #16 regarding the Chairman’s comments at the open town meeting school budget. Stating further that this Board is requesting the he resign from the position as Chairman of RSU #16. Selectman Sanborn seconded the motion. Discussion: Board members fully stated that they found the Chairman’s comments to be insulting and offensive. The Board feels they need to stand up for the community and properly state their position and let it be known that this type of attitude is not welcomed.
Vote: 5-yes 0-no
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Departmental Reports
Financial Reports: 10/11 Revenue and Expense w/CIP Reserves Report
Communications - The following materials were included in the meeting packets:
RSU Structure: Legal Opinions
Ricker Trust Information
Insurance Memorandum
Follow Up Letter to Mr. Dubois (YMCA)
Safety Committee Minutes
Comprehensive Planning Committee Minutes 04/14/11
Thompson Lake Dam Committee Minutes
CEDC Minutes 04/07/11 & Activity Report
Old Business
Tri-Town Joint Meetings
Selectman Moreau moved to authorize the Chairman to endorse the letter to the Boards & Officials to initiate the return of Tri-Town joint meetings. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5 -yes 0-no
Intergovernmental Studies Materials – Tabled.
Responsible Pet Care Agreement –
Selectman Moreau moved authorize the Town Manager to enter into the agreement with Responsible Pet Care as presented. Selectman Sanborn seconded the motion. Discussion: This is mandated down from the state at this time there are no other facilities available. This agreement will be for one fiscal year and for dogs only.
Vote: 5 -yes 0-no
Communities for Maine’s Future Grant Application
Selectman Moreau moved to authorize the Town Manager to submit the Letter of Intent to Apply to the Communities for Maine’s Future grant program due on or before June 3, 2011. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5 -yes 0-no
Historic Rock / Plaque - Discussion only.
New Business
Selectmen Liaison
Updates will be conducted at the 2nd meeting of the month.
Fire Rescue Promotion
Armand Richard’s promotion to Lieutenant was recognized by the Board.
Crack Filling Bid – Permission was grant to move forward with the specifications presented.
Town Hall Handicapped Lift - Discussion only.
Job Advertisements - Discussion only.
Maine Spirit of America Request Volunteerism Award
Selectman Moreau moved to nominate the Poland Spring Preservation Society. Selectman Robinson seconded the motion. Discussion: The statement was made that the Preservation Society is not all volunteer and that some individuals are paid for their work. Selectman Moreau withdrew his motion. Selectmen Moreau moved to nominate the Poland Historical Society for the Maine Spirit of America Volunteerism Award. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Payables
Selectman Moreau moved to approve the bills payable in the amount of $7,722,239.03. Selectman Sanborn seconded the motion. Discussion: Payables are unusually high due to the changing of the Town’s financial institution.
Vote: 5-yes 0-no
Any Other Business
Letter to RSU #16
Selectman Moreau moved to authorize the Chairman and Vice Chairman to work with the Town Manager on the composition of the letter to the RSU regarding their Chairman’s actions and to further allow final approval and authorization to release said correspondence. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Noise Issues w/Plant on Rt. 122
Selectman Robinson would like to try and settle the noise issues with the plant on Route 122. The manager stated that the town is going to go out and try to observe the noise decimals but they are very difficult to measure. DEP is currently involved with conducting surprise inspections on the plant. All measures are being taken but he recommended to the Board that they formally need to say we are at our end game.
Sand and Salt Shed
Repairs are on hold until the necessary bolts needed for the repair are delivered.
Police Cruiser
Selectman Moreau moved to authorize spending $200.00 in repairs on the police vehicle to acquire a safety sticker for another year. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
EXECUTIVE SESSION
Selectman Stevens moved that the Board of Selectmen enter into Executive Session pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) to discuss a personnel matter. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Adjourn
Selectman Moreau moved to adjourn at 9:20PM. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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