Poland Board of Selectmen
Minutes of Meeting
May 3, 2011
CALL TO ORDER/Pledge of Allegiance
Chairman Erland Torrey called the meeting to order at 6:30PM with Selectmen Wendy Sanborn, Larry Moreau, Lester Stevens and Steve Robinson present. The Town Manager and Recording Secretary were also present.
Executive Session - Negotiations Regarding Purchase / Sale of Property
Selectman Sanborn moved that the Board of Selectmen enter into executive session with the Town Manager and Economic Development Consultant, John Cleveland pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, § 405 Executive Sessions, § 6 (C) to discuss the consideration of property use or acquisition. Selectmen Moreau seconded the motion.
Vote: 5-yes 0-no
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of April 19, 2011 as presented. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Bids - Johnson Hill Drainage Project
A one week extension has been given on the project due to addendum notification to interested contractors.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) - Michelle Arsenault inquired as to the availability of the meeting materials. The Board asked that future meeting materials be uploaded to the website.
George Sanborn spoke to the Board in regarding the size of the RSU #16 Board of Directors and what can the citizens do to have the number reduced. Dana will check with MMA and try to get an opinion by the next meeting.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
SPECIAL COMMUNICATIONS
Auditor Ron Smith, Sale of Stocks / Interest Discussion
Highlights:
- Through his recommendation these stocks be handled with a very conservative approach;
- The interest earnings are going in the right place;
- Everything has been clearly accounted for;
- Past five years the funds have gone directly into the Hackett fund;
- Suggests revisiting the fund structure with the next audit.
Financial Reports: 10/11 Revenue and Expense
Communications - the following materials were included in the meeting packets:
Final Mile Update: Sen. Snowe-Mello Report
Red Cross: Thank You
Adult & Community Education – Graduation Invite
Valhalla Fields Summer Arts Festival – June 18th
Old Business
Use of Heavy Rescue & Suburban – The information provided to the Board did not address the question as to what the conditions exist to require these vehicles to become active. The manager will ask the Fire Rescue Chief for additional information for the next meeting.
Banking Services – Discussion only.
Kennel Services for Stray Dogs – After researching and finding no other choices, the manager recommended that the town enter into an agreement with Responsible Pet Care out of Norway. They charge $30 per day for strays, a fee in which the owner pays and because they have a no kill policy if the dog is not picked up within a reasonable time frame the animal will then go on to Harvest Hill or the Greater Androscoggin shelters. The Board was in agreement with the recommendation.
Grant Update / Schedule of Meetings – Discussion only.
Ricker Trust Workshop, May 12th, 6PM – Discussion only.
So Village Pre-Bid Meeting – Discussion only.
Design-A-Sign Project Structure
The Board agreed that if no one applies for the positions the Board will appoint individuals; The Board would like to revisit this at the second meeting in June. Payment for the new signs will come through CEDC Budget or the 2013 budget.
Historical Stone & Plaque Relocation
Selectmen Moreau moved to authorize the Public Works Department to restore the plaque to the stone and to relocate the stone further back on the property. Selectmen Sanborn seconded the motion. Discussion: A rededication ceremony will be planned for after the completion of the project.
Vote: 5-yes 0-no
Dump Truck – Update of PW Fleet
The board would like to hold a workshop in September to discuss CIP items.
New Business
Adoption of Androscoggin County Hazard Mitigation Plan
Selectman Robinson moved to adopt the Androscoggin County Hazard Mitigation Plan. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Specialized Attorney for Conservation Easement
Expenses shall be paid through existing Conservation funds. The Board would like the manager to check with the town’s attorney to see who they may have. The Board is scheduled to meet with the PCC on May 17th to discuss the issue. The consensus of the Board is that the assigned attorney is only to review the final document.
County Charter – The Board needs to prepare a letter to the County Commissioners regarding their operations and what this Board would like to see in the Charter. The manager will gather some information from MMA regarding county charters and the Board scheduled a workshop to discuss the issue for June 7th at 6:30pm.
Representative (Liaison) from BOS to RSU
Selectman Sanborn moved to appoint Selectman Robinson as the Board’s liaison to the RSU#16 Board of Director. Selectman Moreau seconded the motion. Discussion: The Board would like to restore the combined meetings with all three towns to reinforce a closer tri-town relationship. The manager will prepare a letter for the 17th.
Vote: 4-yes 0-no 1-abstained (Selectman Robison)
RSU #16 Warrant Signature Endorsement
Selectman Robinson moved to sign the RSU #16 Referendum Budget Warrant for the May 17, 2011 referendum ballot vote of budget validations. Selectman Stevens seconded the motion. Discussion: None.
Vote: 3-yes 2-no (Selectmen Moreau and Sanborn)
Payables
Selectman Moreau moved to approve the bills payable in the amount of $146,686.33. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5 -yes 0-no
Any Other Business
Adjourn
Selectman Moreau moved to adjourn at 9:05PM. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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