Poland Board of Selectmen
Minutes of Meeting
April 5, 2011
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Stephen E. Robinson, Larry Moreau and Lester C. Stevens present. The Town Manager and Recording Secretary were also present.
Organization of the Board
Selectman Moreau moved to appoint Erland M. Torrey as Chairman of the Board for the ensuing year. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Torrey)
Selectman Moreau moved to appoint Wendy S. Sanborn as Vice Chairman for the ensuing year. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Sanborn)
Special Recognition - Pete’s Garage - Poland Business Recognition Recipient.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of March 1, 2011 as presented. Selectman Stevens seconded the motion. Discussion: 5th paragraph down – February should be March. Selectman Moreau changed his motion to read as amended. Selectman Stevens seconded the motion.
Vote: 4-yes 0-no 1-abstained (Selectman Robinson)
Selectman Moreau moved to approve the meeting minutes of March 15, 2011 as presented. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Robinson)
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Michelle Arsenault spoke to the Board regarding the need for part time help IN the administration office. It was stated that this was something the manager may look into.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: 10/12 Revenue and Expense
Selectman Robinson asked if we could have point in time percentages added to the reports. The manager will have them added.
Communications - The following materials were included in the meeting packets:
Recycling Report - 450 Tons
Recreation News & ATV Club Update
E. Poland Post Office Study – Letter was read aloud.
MDOT Final Mile Notes of Meeting
Casino Meeting Notes
Radar Speed Trailer June 19th - July 2nd
Legal Opinion – MPERS “Additional” Contribution
Next Business after Hours
Old Business
Ms. Arsenault - Stock Dividends Inquiry – Discussion only.
FOAA Policy
Selectman Moreau moved to adopt the policy Governing Access to Public Records under the Maine Freedom of Access Act as presented. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Fire Rescue Building
3rd Design / 5th Meeting – Discussion only.
New Medical Insurance Research – Discussion only.
Revisions to So. Village Design
Bid Timelines / Negotiations w/ AWD – Discussion only.
Town Meeting Follow Up – Discussion only.
New Business
Childhood Cancer Awareness Proclamation – The consensus of the Board was to support the proclamation and have it prepared for signing at the next meeting.
FOAA Continuation
Peter Bolduc spoke to the Board regarding the constant FOAA’s requested by one citizen over a recent period of time specifically reflecting on the treatment of staff and the cost to the town. He would like to know what the cost to the town has been on these requests. The Board requested the manager to prepare an approximate cost for their next meeting.
Tax Acquired Property Update
Selectman Moreau moved to waive the residential payment options under the tax acquired policy in order to offer a third payment option for one (1) year. Selectman Robinson seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectmen Sanborn)
Interest Earnings on Sweep Accounts
Research - Norway and Mechanics Savings bank’s were added to the list of potential financial institutions.
PSB Co TIF Personal Property
The Board agreed to the recommendation of splitting the personal property values within TIF I and II by a percentage as opposed to specifying what personal property belongs to which TIF district. These numbers will come first from PSB Co. and then to the town’s Assessing Agent who will break the valuation numbers down into a certain percentage for each district.
Allen Hill Kennel Meeting / ACO Legal Requirements
The Humane Society costs are well over $7,000 annually. The Board would like the manager to look into to Harvest Hills shelter in Fryeburg as well as to talk to the other towns to see what they will be doing.
Adams Bridge - Draft RFP
The consensus of the Board on the Adams Bridge is to request a Design Build in the proposals.
Johnson Hill FEMA Project – Draft RFP
The consensus of the Board is that the RFP for Johnson Hill Road be very definitive as to what services the town will be providing to meet the funding match of $10,000.
ASSESSING BUSINESS
Abatements
Selectman moved to grant the abatement for Map 14, Lot 10C in the amount of $285.02 for the 2011 tax year. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to grant the abatement for Map 6, Lot 48B in the amount of $513.49 for the 2011 tax year. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Payables
Selectman Stevens moved to approve the bills payable in the amount of $357,153.47. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
Selectman Sanborn - Annual Legal Seminar with Town Attorneys – manager will schedule.
Adjourn
Selectman Moreau moved to adjourn at 8:55PM. Selectman Robinson seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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