Poland Board of Selectmen
Minutes of Meeting
March 15, 2011
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Peter J. Bolduc, Jr., Larry Moreau and Lester C. Stevens present. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of February 15, 2011 as presented. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Bolduc)
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Michelle Arsenault clarified her intent at the last Board’s meeting was to not defame Dana Lee’s character. She was also given the clarification she requested at the last meeting as to the plowing for Range Pond State Park and the donation made by Sebago Fish & Game Club.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. In addition, he explained to the Board that the General Assistance Ordinance is one of the very few ordinances the Board can adopt without going before Town Meeting. The Board will address the General Assistance ordinance at a future meeting.
Departmental Reports
Financial Report – 2010/2011 Revenues/Expenses
Communications - The following materials were included in the meeting packets:
Androscoggin County Charter Communication
OLD BUSINESS
Proposed Rental Housing Ordinance
Selectman Moreau moved to put the proposed Rental Housing Ordnance on the Town Meeting warrant. Selectman Torrey seconded the motion. Discussion: Selectman Moreau felt that the dwelling units are too strict and the language needs to be revised or even removed. Other Board members commented that it could be brought back next year.
Vote: 0-yes 5-no Motion failed.
Beach Ordinance/Sticker Fee Details
Selectman Moreau moved that the Beach Ordinance be placed on the Town Meeting warrant as presented. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Governance Outline
The Board felt the information in the outline was a good foundation and gave the manager permission to move forward with the completion of a final operating policy.
Planning Board Warrant Articles
Selectman Moreau moved to place on the Town Meeting warrant the proposed amendments to the Comprehensive Land Use Code as defined in Articles 4-11. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Annual Town Warrant
Selectman Moreau moved to sign the Annual Town Meeting Warrant with the elimination of Article 13. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
PCC Recommendations – Bragdon Hill Easement
The Conservation Commission would like to have a workshop with the Board to allow further discussion on the options regarding the easement. Tentative date - May 17th.
Community Service Award
Selectman Moreau moved to present the W. Ballard Nash, Sr. Community Service Award to the nominee unanimously selected by the Board members. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
New Business
Poland Business Award
Selectman Moreau moved to present the Poland Business Award to the nominee with the most votes as selected by the Board members. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
FOAA/FOIA Blanket Policy – Selectmen Moreau proposed that the town have their own FOAA/FOIA policy. The Board agreed and would like the manager to create such a policy and have the town attorney review it prior to coming before the Board.
Payables
Selectman Moreau moved to approve the bills payable in the amount of $935,161.69. Selectman Stevens seconded the motion. Discussion: Nason Mechanical expense is one that will be reimbursement from the grant monies.
Vote: 5-yes 0-no
Any Other Business
Selectmen Moreau would like to know if the proposed retirement benefit request discussed earlier would set precedence for town employees and is it an agreement you have to stay with and is it legal. The manager will look into.
Town Office Server
Selectman Moreau moved to authorize the purchase of a new computer server for the Town Office from Ion Networking in the amount of $7,983.00 with partial payment coming from the Technology Reserve (2,200.00) and the remainder from the Contingency Reserve ($5,782.00). Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Adjourn
Selectman Moreau moved to adjourn at 8:15PM. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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