Poland Board of Selectmen
Minutes of Meeting
January 19, 2010
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 6:30PM with Selectmen Erland Torrey, Joseph Cimino, and Larry Moreau present. Selectman Peter Bolduc was absent with notification. The Town Manager and Recording Secretary were also present.
SPECIAL PRESENTATION - Presentation of Feasibility Studies
Presented by: Norm Chamberlain and John Cleveland
South Village Study - Water Line 2 options
- Shaker Hill option – one water storage tank on Shaker hill – cost $2,792,000
- Poland Spring option - two tanks on the Poland Spring hill - cost $2,817,000
- Both options include engineering and 10% contingency on projects
- Payment through revenues & including the current debt from TIF I & II Districts – using a conservative approach at current mil rate 13.4 w/MMB leaves a reasonable cushion for the TIF funds to support the cost of the water project over the remaining 15 years (PSB’s water tank cannot be used.)
South Village Study - Sewer Line 2 options:
- Cross country option – servicing Route 26 both north and south 2 sewer stations. Cost - $1,376,000
- No easements option - would require 3 sewer stations Cost - $1,524,000
- TIF funds same assumptions – 15 years affordable
In both the Water & Sewer scenarios there are a number of annual negative results and also in cumulative funds.
Alternate funding option:
- Start water line FY 2011 and push the sewer line out to start in year 2013 or 2014 this would provide the funds to do both projects; the town could also take out a temporary loan.
Mr. Cleveland outlined all of the necessary steps that would need to be completed should the Board decide to go forward. It would be probably best to put both projects out to bid together.
Feasibility Studies were very promising. The numbers and propose warrant articles need to be prepared. Manager’s note: He would prefer to leave a comfortable cushion in the TIF Districts because of other financial factors such as BETE and BETR.
SPECIAL PRESENTATION 2008-2009 Audit, RHR Smith & Co. - Postponed to 2/2/10
APPOINTMENTS Holly L. Bubier
Selectman Cimino moved to appoint Holly L. Bubier as an alternate member of the Board of Appeals for a term of five (5) years to expire June 30, 2015. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of January 5, 2010 as presented. Selectman Cimino seconded the motion. Discussion: Selectman Cimino requested that the minutes be corrected in reference to the TIF/CEDC proposed articles in that he strongly disagreed with the articles presented.
Vote: 3-yes 0-no 1-abstained (Chairman Sanborn)
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. Chairman Sanborn questioned the amount of legal fees being spent on the library / BOA issue.
Financial Reports: 09/10 Revenue and Expense
Communications - The following materials were included in the meeting packets:
County Budget Hearing
Adult Activities Survey
Time Warner Channels Dropped
OLD BUSINESS
Gun Club Discussion / RFP
Selectman Cimino feels there are too many requirements in the RFP he feels it should be more simplistic. The manager is requesting bids based on the existing rules and so that bidders are clearly aware of the town’s land use codes.
Selectman Cimino moved to put 6 White Oak Hill Road a Town owned property out to bid with a 60 day response time, no minimum bid, and that Board of Selectmen will be responsible for the review and acceptance of all bids received. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
CEDC Recommendations – Various Items – Discussion only.
Warrant Article - Conservation Easement
The consensus of the Board is to include the proposed articles on the warrant.
CDBG Grant Application
Selectman Moreau moved to approve and submit the CDBG grant application for the Route 26 water line. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
RSU Property Transfer Documents – Discussion only.
The manager will take the following requests back to the attorney and bring the documents back to the Board for final approval.
- Quitclaim Deed – town’s access/water rights
- Easement to use the water / fee
- Use of land by town
Forest Management Plan
Selectman Moreau moved to approve the Town Forestry Management Plan as presented by the Town Forester. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
New Business
Possible TARP Funding / 50% Principle Loan Forgiveness
Consensus of the Board is to move forward.
Bi-Annual Review of Proposed Fee Schedules
Board will continue to review the changes and a date for a Public Hearing will be set in February.
Plowing / Sanding Schools Proposal
The Board would like to see the school charged on time and materials; no one price. Possibly consider a per yard cost.
Legal Opinion – Bragdon Hill – Tabled.
ATVs on Town Forest
Fred Huntress and John Laskey (Conservation Commission) – would like to see the town farm property posted to read “No ATV’s” on trails or possibly a barricade to prevent ATV access. The Board consensus is to hold a Public Hearing in February regarding the request.
Tax Foreclosure Report – Discussion only.
Certificate of Settlement – FY 2008
Selectman Torrey moved to grant a certificate of settlement for the FYE 2008. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
LPIA Agreement (1)
Selectman Torrey moved to enter in to a Land Purchase Installment Agreement on tax account #1216. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
ASSESSING BUSINESS
Abatements
Selectman Torrey moved to grant the abatements for tax year 2010 in the amount of $2,092.81 as presented. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Torrey moved to grant the abatements for tax year 2009 in the amount of $370.98 as presented. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Torrey moved to grant the abatements for tax year 2008 in the amount of $396.90 as presented. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Payables
Selectman Moreau moved to approve the bills payable in the amount of $628,812.45. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
Chairman Sanborn requested that a joint executive session with the Planning Board be held at their next Selectmen’s meeting at 6:30pm.
Adjourn
Selectman Moreau moved to adjourn at 9:35PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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