Poland Board of Selectmen
Minutes of Meeting
December 21, 2010
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 6:30PM with Selectmen Erland Torrey, Peter J. Bolduc, Jr., Larry Moreau and Lester C. Stevens present. The Town Manager and The Recording Secretary joined the meeting following the executive session.
EXECUTIVE SESSION
Selectman Torrey moved that the Board of Selectmen enter into executive session with the Town Manager and Charles Finger, pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions; subsection 6(A) to discuss a personnel matter. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Stevens moved to accept Chuck Finger’s resignation as Chairman of the Community Economic Development Committee in that he will remain the Planning Board liaison to the committee but will have no voting privileges. This shall remain in effect for six (6) months until such time that Mr. Finger’s term on the Planning Board is complete. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Bolduc)
Selectman Moreau moved to grant the Town Manager authority to contact the town’s attorney regarding clarification of non-compatible town official offices. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of December 7, 2010, as presented and notably amended. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no 2-abstained (Selectmen Stevens and Bolduc)
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Michelle Arsenault spoke to the Board regarding the gravel pit on Whaleback Drive. Clarifications of events surrounding the gravel pit operation were given by several of the Board members and the Town Manager. It was noted that the gravel pit operation was going before the Planning Board for review January 10, 2011. Cindy Robbins offered to answer any questions.
SPECIAL COMMUNICATION
RHR Smith & Co. – 2010 Audit Exit Review – Auditor, Ron Smith, presented the Board with the final FYE 2010 audit report. Ron stated that the town has overcome many financial obstacles from the recent past and has strived hard to improve this condition and is in excellent financial shape and continues to move in a positive direction.
BIDS
ASO Rehab Bid
The manager reported that there is currently $60,000.00 available after paying the engineering costs. Selectman Moreau moved to award the renovations bid to GRM Enterprises with the base price amount of $26,560.00 and to additionally authorize alternate repairs 1 through 4 totaling $8,834.00. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
WORKSHOP
Beach Ordinance
- Looking for an attendant that is at least 21 years of age and is mature enough to handle different situations that may arise.
- Water inspections will be conducted by the Recreation Dept. who will then determine whether or not to close beaches due to ecoli, etc.
- Permits – Discussion points:
- Currently the town’s Use Permit is used as a Beach Pass.
- Permits are to be sold by the beach attendant, Recreation office and main office for both residents and non residents; day passes and annual passes
- A permit may be needed for residents who do not use the transfer station
- Gradual enforcement of permits with staggered fee penalties.
- Final enforcement (repeat offenders) shall be left in the hands of law enforcement.
- Try out this coming summer.
Consensus of the Board is to have the manager and Recreation Director redraft the ordinance and then send to the town attorney for further review. Once completed, the manager will bring the ordinance back to the Board for their review.
Note: Chairperson Sanborn excused herself from the rest of the meeting. Vice Chairman Torrey presided over the remainder of the meeting.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: 09/10 Revenue and Expense
Communications - The following materials were included in the meeting packets:
DTV TIF Spreadsheet Update
Minutes of PB, CEDC and BOS Workshop / Faunce Summary
Safety Committee Minutes
Fire-Rescue Bldg Study Committee Minutes
Old Business
Legal Updates:
Ricker Memorial Library - (taken up earlier in the meeting with auditor) Bank of America has failed to make any court appearances or to submit anything in writing in references to their positions as trustees and there is very little time left for them to respond.
Stanley Development – Discussion only
Update: O & M Agreement with McFalls – Discussion only.
Update: Gray Command Vehicle – Selectmen Stevens moved to authorize the Fire Rescue Department to move forward with the purchase of the command vehicle from the Town of Gray. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
New Business
Selectman Moreau moved to table all items under New Business until the meeting of January 4, 2011. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Review & Revise Appointment Policy
Review & Adopt Revised Financial Policies
Payables
Selectman Moreau moved to approve the bills payable in the amount of $113,391.85. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
- It was suggested by Board members that auditor, Ron Smith, be invited to speak at April’s town meeting (future agenda discussion).
- There is a county budget meeting on December 29th.
- The consensus of the Board regarding the letter from residents Wayne & Sharon Stevens is that it be submitted to the Planning Board for their input.
- Reminder - Chamber of Commerce dinner is in January.
Adjourn
Selectman Moreau moved to adjourn at 8:20PM. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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