Poland Board of Selectmen
Minutes of Meeting
DECEMBER 7, 2010
WORKSHOP (6:00–7:00PM): PLANNING BOARD, CEDC, BOS
1) Design Standards for South Village 2) Priority Downtown Projects / Vision
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:05PM with Selectmen Erland Torrey, Peter J. Bolduc, Jr., Larry Moreau and Lester C. Stevens present. The Town Manager and Recording Secretary were also present.
Selectman Torrey moved to approve the meeting minutes of November 16, 2010, as presented. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Minutes of Previous Meeting
NOTE: This motion must be rescinded and a new motion made – Selectmen Bolduc and Stevens were not at the meeting of November 3rd. Selectman Bolduc moved to approve the meeting minutes of November 3, 2010 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-Selectman Moreau was away from the table.
Selectman Torrey moved to approve the meeting minutes of November 16, 2010 as presented. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
BIDS
Selectman Bolduc moved to award the Fire Truck Bid to the single bidder in the amount of $3,301.99. Selectman Moreau seconded the motion. Discussion: It was advertised both locally and nationwide for 2½ months.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Michelle Arsenault spoke to the Board regarding the gravel pit located on Whaleback Drive of which she is a resident.
Highlights:
- Chairman Sanborn explained the difference in operations of the town boards.
- Ms. Arsenault, through her own research, has discovered that the owner of the pit has no permit to operate.
- Ms. Arsenault feels that work should cease until the permits/licensing are completed.
- The manager hopes to have a final recommendation regarding the issue in the next 24-48 hours. He would like to fully review state and local laws and confer with CEO office. At the same time he will determine if the pit will be shut down until it is in compliant.
- The manager further explained that there is an appeal process if either parties are not satisfied with the decision handed down.
APPOINTMENTS
Selectman Moreau moved to appoint Rosemary E. Roy as the Registrar of Voters for a term of two (2) years in accordance with Title 21A Section 101.2 of the M.R.S.A. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: 09/10 Revenue and Expense
Communications - The following materials were included in the meeting packets:
DHHS Food Supplement Changes
CEDC Activity / Financials
Safety Committee Minutes
Rep. McClellan Correspondence
MMA Report of Services Rendered
Fire-Rescue Bldg Study Committee Minutes
PUC Approval
Filing to Replace BOA as Trustee of Ricker Trust – January 4, 2011 will be the first hearing.
Appointment Policy – Next Agenda for review, discussion and updating.
Conservation Minutes
Secretary of State Correspondence/New Libertarian Party
Architect’s Tour of Fire-Rescue Building
Old Business
Waterline as of 11/29/10 – Discussion only.
Bidders’ Interest in ASO Contract - Next meeting-results of bids.
Fire Station Improvement Architect / Building Tours – Discussion only.
South Village Infrastructure Project (Website) – New maps on website.
O & M Agreement with McFalls – Discussion only.
New Business
Gawron Turgeon Contract Signing – on agenda in error.
Gray Command Vehicle Proposal
A thorough discussion took place with the Board and Chief Bosse on whether or not there is a need for another command vehicle or not. The following motion was made: Selectman Moreau moved to authorize the Town Manager to move forward with the purchase of the vehicle in the amount of $1,500.00 only after an inspection from the town mechanic. If after purchase there are repairs needed equaling more than $500 (per event) the Board’s approval of such repairs will be required. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Fire Rescue Bottle Shed Request
Selectman Bolduc moved to grant the Benevolent Association’s request to extract their original proposal of the 50/50 split of funds raised from the bottle shed. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Conservation Easement Management Guidelines (draft) – Discussion only.
Application for Road Name
Selectman Moreau moved to approve the application for the new road name of Welch Lane as submitted by the Planning Board. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5 -yes 0-no
Payables
Selectman Moreau moved to approve the bills payable in the amount of $2,001,680.13. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5 -yes 0-no
Any Other Business
Selectman Moreau – paving tests / retested and good; He would also like to get an opinion from the generator company as to the effect on computers while on the generator.
Selectman Bolduc - Sand setup for winter.
Selectman Moreau is now a member of the Charter Commission for Androscoggin County.
Adjourn
Selectman Moreau moved to adjourn at 8:20PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5 -yes 0-no
Recorded by: Rosemary E. Roy
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