Poland Board of Selectmen
Minutes of Meeting - NOVEMBER 3, 2010
6:00-7:00PM - ASO CONTRACT WORKSHOP
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey and Larry Moreau present. The Town Manager and Recording Secretary were also present. Selectmen Stevens and Bolduc were absent with notification.
Minutes of Previous Meeting - Not Available.
SPECIAL PRESENTATION
Chairperson Sanborn presented the second 2010 Business Recognition Award to Glenn and Janice Bolduc owners of Spruce Bay Farm located on the Jackson Road in Poland.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: 09/10 Revenue and Expense
Communications - the following materials were included in the meeting packets:
Forest Sales Contracts
Waterline Update as of 10/26
MMA’s Legislative Framework
Final TIF I and II (as amended) Submissions to DECD
Planning Board Workshop Handouts (Draft)
Sheriff Desjardin’s Handout - RE: Consolidating PSAPs
Worker’s Compensation Mod Rating - .87
Old Business
ASO Building Renovations – The Town Manager noted that the dates would probably be changed. The consensus of the Board was to authorize the Town Manager to continue forward with the bid process.
Pine Tree Engineering Request - Selectman Moreau moved to authorize the payment of $1,500.00 to Pine Tree Engineering due to the increased scope of work with the waterline project. Selectman Torrey seconded the motion. Discussion: The manager noted that there is money in contingency to cover this additional amount.
Vote: 3-Yes 0-No
Efficiency Maine Lighting Project / Budget Update – Discussion only.
Fire Station Improvement Architect Selection – Selectman Moreau moved to grant the architectural engineering design bid for improvements to the Fire Rescue Station to Gawron Turgeon Architects. Selectman Torrey seconded the motion. Discussion: This firm will be able to do the work for under the $25,000 and had very good references.
Vote: 3-Yes 0-No
South Village Infrastructure / Stakeholder Mtg. Update – Discussion only.
Granite Curbing / DTV-TIF Reserves – Discussion only.
New Business
Staff Request: MPERS Buyback – The manager and employee Sue Therriault spoke on this issue. The consensus of the Board was that the issue go before the townspeople in April 2011.
Major Findings of the 2009-2010 Audit – The manager will try to schedule the exit audit presentation for next meeting.
Newsletter Submissions - Discussion only.
Annual Report – Discussion only.
O & M Agreement with McFalls – Discussion only.
Credit Enhancement Limitations – Selectman Moreau moved to authorize the manager to release the letter to the DEDC dated November 3, 2010 which states that Credit Enhancement Agreements will not go above a twenty (20) year term and that revenue sharing will not exceed 75% of the captured assessed value. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Payables
Selectman Moreau moved to approve the bills payable in the amount of $232,003.23. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Any Other Business - None.
EXECUTIVE SESSION - Employment Contract Negotiation
Selectman Torrey moved that the Board of Selectmen enter into executive session with the Town Manager pursuant to Title 1 MRSA, Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A), discussions relating to a personnel matter specifically intended for the Town Manager’s annual performance evaluation. Selectman Moreau seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Adjourn
Selectman Torrey moved to adjourn at 8:19PM. Selectman Moreau seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Recorded by: Rosemary E. Roy
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