Poland Board of Selectmen
Minutes of Meeting
May 18, 2010
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 6:00PM with Selectmen Erland Torrey, Peter J. Bolduc, Jr., Larry Moreau and Lester C. Stevens present. The Town Manager and Recording Secretary were also present.
EXECUTIVE SESSION
Selectman Torrey move that the Board of Selectmen enter into executive session with the Town Manager, Code Enforcement Officer, and members of the town Planning Board pursuant to Title 1 MRSA, Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) discussions related to a personnel matter. Selectman Moreau seconded the motion.
Vote: 4-yes 0-no (Selectman Bolduc did not attend the Executive Session)
Session concluded at 6:55pm.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of May 4, 2010 as amended. Selectman Stevens seconded the motion. Discussion: Correction to who moved to adjourn the meeting - Selectman Torrey was noted as both.
Vote: 5-yes 0-no
PUBLIC HEARING - Proposed Fee Schedule Amendments
Selectman Moreau moved to open the Public Hearing regarding changes to the Fee Schedule. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
The Town Manager gave an overview of the proposed changes exclusively relating to the proposed Mobile Vendor policy.
Public Comment: None.
Selectman Moreau moved to close the Public Hearing. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Torrey moved to adopt the proposed Fee Schedule as amended. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Departmental Reports
Financial Reports: 09/10 Revenue and Expense
Communications - The following materials were included in the meeting packets:
CEDC Financials
New Vital Records Fees / Information
T & M Mortgage Update
June 15th Legal Seminar
Rick Lundstedt Letter – Online Boat Registration – waiting for Moses program to be free of errors.
Conservation Commission Minutes – Selectman Moreau (Liaison) commented on the meeting. Chairman Sanborn would like the Board to receive a copy of the NEFF sample easement.
ASO Correspondence – Deputy Samson – Read aloud.
Public Hearing Minutes 04/26/10 TIF Amendments
Old Business
Library Trust Fund Update – Next Meeting.
Maine Street Waterline / Funding Update – John Cleveland updated the Board on the current funding progress with both the DTV and South Poland Projects.
Approve County Funding Application(s) – So. Village Improvements
Selectman Moreau moved to approve the submittal of both applications to the County Commissions office for funding approval. Selectman Bolduc seconded the motion. Discussion: Chairman Sanborn, the manager and John Cleveland will be attending the county meeting tomorrow night regarding approval of these applications.
Vote: 5-yes 0-no
Paramedic Reimbursement Policy – Discussion only.
Jordan Shore Drive Project Update / Speed Tables
Highlights of discussion – Several residents from Jordan Shore Drive were in attendance:
- Speed Tables - $2,200 (bid alternative) per table
- Tom Dean – “mixed use of pavement” – there are lots of children/families crossing the road to get to the lake; road goes through their properties unlike other similar lake housing situations. Speed bumps will increase the quality of the living area. Big use for bicyclists.
- 22 signatures were gathered on correspondence to manager regarding concerns for this road.
- Jordan Shore is frequently used as a means of getting ahead of drivers on Route 11.
- Jackie Misenheimer – Lake Association member and Jordan Shore resident. Jordan Shore residents are large tax contributors to the town. The road is now used year-round. It is not a typical road setting. The road is a frequently used walking path. Speed Tables would lower the maintenance of the road.
- Don Stover (does not live on the road) Jordan Shore Drive is used year round by more than just those residents who live there but by other Poland residents as well (walking).
- Approximately $37,000 is left over from bid; does not include engineering fees which are approximately $6,000. A speed limit of perhaps 15MPH was suggested.
Suggested resolutions and further inquiries:
- Reduce speed limit to 15mph with no speed tables (state will probably not approve a 15mph)
- Reduce speed limit to 15mph with 3 speed tables
- Make the road a One Way; and defined pedestrian/bike lanes on the lake side (do not need state permission to make it one way)
- Which entrance? Considerations: Tripp Lake Road alignment; Wolf Cove Inn; Note: School buses are not allowed on the road.
- Need Fire Chief’s input – where will people park if designated lanes are set up?
- What about Garland Swamp Road?
- Plowing (drifting – residents commented that there is none)?
- Planning Board input?
- If doesn’t work – what about tables?
Item tabled until next meeting – the Town Manager will look into these alternatives.
Additional Paving: Pulsifer Rd. Obligation - Board consensus - Approval.
Reconsideration of Sweeper Purchase – The manager was requested by the Board to look into the possibility of contracted services.
Warrant for June 8th Special Town Meeting
Selectman Moreau moved to authorize the action for a Special Town Meeting warrant for June 8, 2010. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Mobile Vendor Ordinance
Amendments to the document presented:
- Effective date shall be January 1, 2011
- Replace 2 consecutive days with 2 days within a one calendar week
- Replace owner’s consent with owner’s written consent
Selectman Moreau moved to approve the Mobile Vendor policy as presented and amended. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Stevens)
New Business
Residential Sprinkler Policy – Tabled.
Relocation of Recreation & ASO - Code Issues at ASO / Town Hall
The Board agreed to authorize the manager to move forward with this project and to hire a professional as long as the selection process for the profession is carefully reviewed.
Dump Truck RFP – discussion only.
ASSESSING BUSINESS
Abatement
Selectman Moreau moved to grant the abatements for property account #1860 for tax years 2009 and 2010 in the amount of $1,117.42. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Payables
Selectman Moreau moved to approve the bills payable in the amount of $1,023,649.23. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
Adjourn
Selectman Stevens moved to adjourn at 9:00PM. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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