POLAND BOARD OF SELECTMEN
MINUTES OF MEETING
October 19, 2010
CALL TO ORDER/PLEDGE OF ALLEGIENCE
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Lester Stevens, and Larry Moreau present. Selectman Peter Bolduc was absent with notice. The Town Manager and Recording Secretary were also present.
MINUTES OF PREVIOUS MEETING
Selectman Moreau moved to approve the meeting minutes of September 21, 2010 as presented. Selectman Torrey seconded the motion. Discussion: None
Vote: 4-yes 0-no
Selectman Moreau moved to approve the meeting minutes of October 5, 2010 as presented. Selectman Torrey seconded the motion. Discussion: Chairman Sanborn noted that meeting adjourned at 7:45PM, not 8:45PM.
Vote: 3-yes 1-abstention (Sanborn)
PUBLIC HEARING
Selectman Moreau moved to open the public hearing regarding General Assistance Maximum Appendices A, B & C. Selectman Torrey seconded the motion. Discussion: None
Vote: 4-yes 0-no
The Town Manager provided a brief summary of changes to the GA guidelines pertaining to the maximum amounts allowed for food, rent, and heat.
Selectman Moreau moved to close the public hearing. Selectman Torrey seconded the motion. Discussion: None
Vote: 4-yes 0-no
Selectman Moreau moved to adopt the General Assistance Ordinance Appendices A, B & C 2010-2011. Selectman Torrey seconded the motion. Discussion: None
Vote: 4-yes 0-no
SPECIAL PRESENTATION
Sheriff Guy Desjardins attended this meeting to give the Board a brief summary of the progress of the Dispatch Consolidation Committee.
RECOGNITION OF VISITORS: (A list of visitors who attended the meeting are attached to these minutes.) None.
REPORTS AND COMMUNICATION
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. He reported that he attended Highway Simplification Hearing. State proposes to add 30.4 miles of roads to Poland. We will be responsible for winter and summer maintenance, as well as capital improvements.
Department Reports
Financial Reports: Revenue and Expense
Communications – The following materials were included in the meeting packets.
Proposed 2011 State Valuation
Maine Building Code-Article
OLD BUSINESS
Library Trust Agreement-Attorney has all needed material.
Project Updates:
Town Manager provided a brief verbal summary of the following projects:
Lighting Renovations: ASO office complete. Now working on Library.
Fire Station Improvements: Meeting October 28th with 3 architects.
Downtown Waterline Progress: There is a grant through Community Concepts that will pay for low to moderate income homeowners to connect to the waterline.
South Village Infrastructure: Summary of Wright-Pierce reporting.
NEW BUSINESS
“PreferredTenant” Letter/per CEA Requirements/DTV TIF: Selectman Moreau Moved to authorize Town Manager to sign letter. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Upgrade to Granite Curbing: Economic Development Committee suggested looking into whether or not the upgrade can be funded with TIF money.
Upcoming Warrant Article Issues: Town Manager gave a brief summary of the amendments and adoptions.
Design-A-Sign Contest: Discussed involving community members and students with the visual design and wording/logo of the new signs.
ASSESSING BUSINESS
Abatements: Selectman Moreau moved to grant abatement request for property account #3554 in the amount of $62.98 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to grant abatement request for personal property account #261 in the amount of $138.02 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to grant abatement requests for accounts #3055, #3056, #3057 and #3058 in the amount of $1,660.12 as presented. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Supplements: Selectman Moreau moved to authorize that the 4th Supplemental for tax year 2011 be issued on property account #3055, #3056, #3057 and #3058 in the amount of $1,660.12 as presented. Selectmen Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to authorize that the 5th Supplemental for tax year 2011 be issued on property account #3788 in the amount of $508.53 as presented. Selectman Torrey seconded the motion. Discussion: None
Vote: 4-yes 0-no
PAYABLES
Selectman Moreau moved to approve the bills payable in the amount of $898,397.08. Selectman Torrey seconded the motion. Discussion: None.
ANY OTHER BUSINESS
None.
EXECUTIVE SESSION
Selectman Torrey made a motion to enter into executive session with Town Manager pursuant to Title I MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) to discuss Town Manager Annual Performance Evaluation. Selectman Moreau seconded the motion. Discussion: None
Vote: 4-yes 0-no
ADJOURNMENT
Selectman Moreau moved to adjourn at 9:23PM. Selectman Torrey seconded the motion. Discussion; None.
Vote: 4-yes 0-no
Recorded by: Jeannette Therriault
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