Poland Board of Selectmen
Minutes of Meeting
September 21, 2010
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Larry Moreau and Lester C. Stevens present. Selectman Bolduc was absent with notification. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of September 7, 2010 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
APPOINTMENTS
Conservation Committee - Selectman Moreau moved to appoint Jack Quinn to the Conservation Commission for a term of three (3) years. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Planning Board Resignation - Selectman Moreau moved to accept Tina Greenleaf’s resignation from the Planning Board. Selectman Torrey seconded the motion. Discussion: Ms. Greenleaf held an alternate position on the Board. The second Board alternate shall now become the first alternate for the remainder of their term (Jim Porter).
Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
BIDS
Electrical Labor
Selectman Moreau moved to award the electrical labor bid to Chris’ Electric in the amount of $5,542.00. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
South Village Waterline Engineering Award
Selectman Moreau moved to authorize the Town Manger to enter into a contract with Wright-Pierce for the South Village Waterline Engineering Project in the amount of $348,730.00 contingent upon state approval of the project. Selectman Torrey seconded the motion. Discussion: Other costs that are included in the engineering costs are property surveys, permit fees, legal and bond council, etc.
Vote: 4-yes 0-no
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Moved up the Agenda from Old Business - Update: ASO Building Renovations
Selectman Moreau moved to authorize the Town Manager to work with JAMM Engineering to complete the minimal renovations as recommended outlined in A) of the manager’s project report. Selectman Torrey seconded the motion. Discussion: None.
Departmental Reports
Roads Report
Financial Reports: 09/10 Revenue and Expense
Communications - The following materials were included in the meeting packets:
Passenger Rail Meeting Notes
Gun Club Lot Improvements/K&K
MMA Risk Management – Update on Statistics
Old Business:
Downtown Waterline Progress/Budget Update – Discussion only.
New Business
Pro-Seal Request
Selectman Moreau moved to decline Pro-Seal’s request to submit additional charges for the crack filling work they performed. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no (Chairman Sanborn away from table.)
Conservation Commission Request – Cancel TV Coverage
The Board and representatives of the commission agreed that anytime there is a significant town issue up for discussion that the meetings will then be televised.
ASSESSING BUSINESS
Abatements
Selectman Stevens moved to grant the abatement requests for property accounts 1063, 165 and 295 totaling $353.55 to include any interest and penalties for the tax year 2011 as presented. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Stevens moved to grant abatement requests for property accounts 1364, 3740 and 1752 for a total amount of $1,803.24 to include any interest and penalties for the tax year 2011 as presented. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Supplementals
Selectman Moreau moved to authorize that supplementals one (1) and two (2) for the tax year 2011 be issued on property account #295 in the amount of $133.06 and property account #1364 in the amount of $883.86 as presented. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Payables
Selectman Moreau moved to approve the bills payable in the amount of $1,112,963.21. Selectman seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
Absentee ballots are now available.
Adjourn
Selectman Moreau moved to adjourn at 8:10PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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