Poland Board of Selectmen
Minutes of Meeting
September 7, 2010
WORKSHOP 6PM-7PM Conservation Easement – Whit Beals – NEFF
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Peter J. Bolduc, Jr., Larry Moreau and Lester C. Stevens present. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of August 17, 2010 as presented. Selectman Torrey seconded the motion. Discussion: The motion regarding the request for erosion assistance was corrected to show that the motion failed 0-yes and 5-no.
Vote: 5-yes 0-no
APPOINTMENTS
Selectman Moreau moved to appoint Darcy Whittemore to the Poland Scholarship Committee as the Educator representative for a term of 5 years. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to appoint Zakk Maher to the Community and Economic Development Committee for a term of 3 years. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Candidates night/Don Stover – fee for televising – the Board agreed to help solicit funds from businesses to pay for the CATV broadcasting crew.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: 10/11 Revenue and Expense
Communications - The following materials were included in the meeting packets:
Thompson Lake Dam Advisory Committee Minutes
Draft: CLUC Amendment - Fire Suppression
Changing Ricker Library Trust Manager
Adams Bridge Report
CEDC Meeting Minutes
Note: Selectmen Bolduc left the meeting at this time as he had other commitments.
Old Business
Aaron Cort, Worthley Pond Road - It was noted that in speaking with the Cort’s realtor the property deed already retains an easement for the property, therefore it is not necessary to bring the issue to Town Meeting. The Town Manager did recommend that the Board still ratify the Memorandum of Understanding so that all positions on the matter are clear. Selectman Moreau moved to authorize the Town Manager to sign the Memorandum of Understanding in regards to the Cort property. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Re-Adopt Bond Order – Wrong Date
Selectman Moreau moved that the Board execute the corrected Exhibit B documentation which authorizes the issuance of the $4,341,400 bond in direct relation to the waterline extension as instructed by the town’s attorney. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
YMCA - Request / Response – Discussion only.
Gun Club - Useable Building Size / Asbestos Removal
The consensus of the Board is to table any spending on the Gun Club property until there is an interest in the property. The Board would like the manager to see if K&K will clean the parking lot up once the road construction is complete.
Shanley Subdivision - Discovery / Lawsuit – Discussion only.
ASO Building Renovations – Discussion only.
Selectmen would like to see a project priority list that would also include at what point the building could be occupied.
TIF 1 and 2 Amendments Submitted / PSBCo Review – Discussion only.
Fire Station Improvement Study– Discussion only.
South Village RFQ – Discussion only.
Downtown Waterline Progress / Report of Contingency Funds / Request to Extend Water 525’- $40k
Selectman Moreau moved to authorize the spending of funds equaling $40,000 for the purpose of extending the Downtown Village District waterline an additional 525’. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
New Business
Lane Cemetery Association - Dissolution
The consensus of the Board is to move forward with the request and ask that the Town Manager organize the required documentation needed to put this before the townspeople in April.
County Budget Committee
Selectman Moreau moved to vote in favor of the three individuals listed on the ballot who would like a position on the Androscoggin County Budget Committee. Selectman Stevens seconded the motion. Discussion: The ballot listed one of the candidates in the wrong town, but the Board agreed to move forward with completing the ballot.
Vote: 4-yes 0-no
ASSESSING BUSINESS
Assessor’s Return
Selectman Moreau moved to accept the Assessors Return and to pay $662,085.86. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Abatements
Selectman Moreau moved to grant the property abatement for Map 5, Lot 29-6 in the amount of $98.09 to include any interest and penalties. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to grant the property abatement for Map 2, Lot 3F in the amount of $351.08 to include any interest and penalties. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Payables
Selectman Moreau moved to approve the bills payable for FYE 2010 in the amount of $14.70. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to approve the bills payable for FYE 2011 in the amount of $894,597.94. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
Additional Revised Bond Paper Work
Selectman Moreau moved that the Board execute Exhibit B authorizing the issuance of $886,100 in principal amount of bonds and notes and to acceptance of the $100,000 grant all in relation to the waterline extension as instructed by the town’s attorney. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Adjourn
Selectman Moreau moved to adjourn at 8:10PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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