Poland Board of Selectmen
Minutes of Meeting
August 17, 2010
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 6:30PM with Selectmen Erland Torrey, Peter J. Bolduc, Jr., Larry Moreau and Lester C. Stevens present. The Town Manager and Recording Secretary were also present.
Executive Session - Negotiation w/ G. Peterson RE Sale of Gun Club
Selectman Torrey moved that the Board of Selectmen enter into executive session pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, Section 405 Executive Sessions § 6 Permitted Deliberations § C with Town Manager Dana Lee, Glenn Peterson, John Cleveland (CEDC) and Chuck Finger (CEDC). Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Public Hearing - Fee Schedule Amendments
Selectman Moreau moved to open the Public Hearing on the proposed changes to the Fee Schedule. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Dana and Rosemary gave a brief explanation of the reason behind the amendments to the Fee Schedule. There were no comments from public attendance.
Selectman Moreau moved to close the Public Hearing on the proposed changes to the Fee Schedule. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to adopt the Fee Schedule as presented. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of August 3, 2010 as presented. Selectman Torrey seconded the motion. Discussion: Selectman Stevens noted that Selectman Bolduc did not attend the meeting. Selectman Moreau moved to amend his motion to include the correction to the minutes. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1- abstained (Selectman Bolduc)
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of the following items:
Updated Staff Projects List
Year at a Glance
Department Head Reports
Financial Reports
FYE 2010/FYE 2011 Reports Revenue and Expense
Communications - The following materials were included in the meeting packets:
CEDC Minutes / Financials
CEDC Memo Re Gun Club – Item discussed at length. The manager will provide the Board with more information regarding the demolition and asbestos removal of the building.
Robinson Mill Dam Correspondence
Public Water Informational Article
Website Usage Report
Old Business
Cort’s Use of Tote Road – The Cort’s spoke to the Board and explained what their intentions are regarding the use of the Tote Road. By consensus the Board agreed to grant permission to the Cort’s to use the Tote Road. The Board requested that the Town Manager prepare a memorandum of understanding for the Cort’s to sign. It was requested that the Cort’s formally request a property easement at the annual town meeting this coming spring.
ASO Building Renovations – Discussion only.
Signs Re: Overweight / Thru Trucks / Workshop – Discussion only. See below.
Beaches / Workshop
The Board would like to hold one workshop for both the Overweight limits on roads and the beaches. Time and date to be determined.
Efficiency Maine Grant - $17,575 – Discussion only.
South Village RFQ Process / Timeline – Discussion only.
New Business
Request for Assistance / Erosion Problem
Selectman Moreau moved to approve the request submitted to the Board for assistance with the erosion located at 64 West Shore Drive. Selectman Stevens seconded the motion. Discussion: None.
Vote: 0-yes 5-no MOTION FAILED.
Timber Harvesting on Town Farm East – Discussion only.
Tax Commitment FYE 2011
Selectman Moreau moved to set the mil rate for the fiscal tax year July 1, 2010 to June 30, 2011 to .01340 per thousand of valuation with an overlay amount of $175,964.73. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
PAYABLES
Selectman Moreau moved to approve the bills payable for FYE 2010 in the amount of $128.00. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved to approve the bills payable for FYE 2011 in the amount of $761.916.46. Selectman Stevens seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
Selectman Moreau feels it is time to have the Planning Board review the portion of the CLUC that refers to signs. He feels that more flexibility should be considered. In addition, possibly amend the section of the ordinance that deals with commercial properties in shoreland zone and changing the setbacks from 100 ft. to 25ft.
NEFF (Conservation Easement) – Sept. 9th at 6pm - possible workshop date
Adjourn
Selectman Torrey moved to adjourn at 8:45PM. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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