Poland Board of Selectmen
Minutes of Meeting
July 20, 2010
CALL TO ORDER/Pledge of Allegiance
Vice Chairman, Erland Torrey called the meeting to order at 7:00PM with Selectmen Larry Moreau and Lester C. Stevens present. Chairperson Wendy Sanborn and Selectman Peter J. Bolduc, Jr. were absent with notification. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of July 6, 2010 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
SPECIAL COMMUNICATIONS – Conservation Commission Easement
The Board and conservation representatives agreed to hold a workshop with a representative from New England Forestry Management. All were willing to go with a flexible scheduled date. After the workshop is held they would then schedule a date to meet with the Town’s attorney. Dana will check with the attorney’s on knowledge of the subject and cost. It was suggested that perhaps another known attorney would be less expensive. Dana was also asked to check with MMA as well.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. Summer Projects Report was included.
Departmental Reports
Financial Reports - 09/10 and 10/11 Revenue and Expense/ Updated TIF Balances / CIP Update
Communications - The following materials were included in the meeting packets:
EcoMaine - End of Year Report: 917,000 lbs of single stream
County Commissioner Letter: ASO Use of Poland Vehicles – It was noted that Deputy Samson would be using the newest vehicle.
Additional Equipment To New Vehicle (truck)
Selectman Moreau moved to approve the additional equipment needed for the new police vehicle in the amount of $782.00. Selectman Stevens seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Update: Tax Commitment
Update: Digital Mapping
Oxford Soil & Water Letter to Town of Oxford – two members from each town to be on the committee Larry would like to serve with either Dana or Jim.
Town Boards/Committees-Vacancies – In reference to the Comprehensive Planning Committee: Selectman Stevens will participate on this committee as the Selectmen’s liaison and current committee member Jim Porter, will now act as the committee’s Planning Board liaison.
Conservation Commission Meeting Minutes
Old Business
Ricker Trust – Update: Discussion only.
Assistance w/Code Correction RFP
By consensus the Board authorized the Town Manager to use funds from the Municipal reserve account to pay for engineering assistance with the Code Correction RFP.
Downtown Waterline Project – Update: Discussion only.
Sweepster Price / Order – Update: Discussion only.
T & M Mortgage Solutions, Inc./Bakerton Heights – Mediation is scheduled for July 29, 2010.
Stove / Mixer – Consensus is to continue with sale of stove through advertisement.
New Business
Additional Paving Bid
Selectman Moreau moved to award the additional paving costs in the amount of $50,985.00 to Rampart Bituminous, LLC for work on the Lewiston Junction Road and the Pulsifer Road. Selectman Stevens seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Draft RFQ So. Village Infrastructure Engineering – Consensus was draft approval and to continue to move forward with the proposed Request for Qualifications.
Draft: 501c3 Governance / Interdependency Ideas - to be followed up on at a later date.
MMA Voting Ballot
Selectman Moreau moved to vote for the three executive campaign members as presented on the ballot and to vote for Clint Deschene as president of the committee. Selectman Stevens seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Tripp Lake Beach Issues
Further review of the proposal along with the Beach Ordinance, beach use and costs was requested by the Board. This issue shall be followed up on at a later date.
Camp Connor Lease Renewal Options
The Board would like to have a site walk of the property with the Code Enforcement Officer and the Recreation Director prior to making any decisions. The manager will schedule this.
Fee Schedule Changes
Due to state fee revisions to Vital Statistics and Plumbing fees the Board scheduled a Public Hearing for changes to the Fee Schedule for August 17, 2010.
ASSESSING BUSINESS
Abatement
Selectman Moreau moved to grant the abatement on real estate tax account #323 in the amount of $2.95. Selectman Stevens seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Payables
Selectman Moreau moved to approve the bills payable for the FYE 2010 in the amount of $337,331.61. Selectman Stevens seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Selectman Moreau moved to approve the bills payable for the FYE 2011 in the amount of $637,039.73. Selectman Stevens seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Any Other Business
EXECUTIVE SESSION
Tax Acquired Property - Steeves’ Disposition
Selectman Moreau moved that the Board of Selectmen enter into executive session with the Tax Collector and Deputy Tax Collector pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, section 405 Executive Sessions § 6 Permitted Deliberations §C. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
The Board reconvened at 8:55PM.
Selectman Moreau moved to authorize the Tax Collector to begin proceedings to file a mortgage foreclosure on real estate account #2492, located at 16 North Raymond Road, map 34, lot 14.
Selectman Stevens seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Adjourn
Selectman Moreau moved to adjourn at 9:00PM. Selectman Stevens seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Recorded by: Rosemary E. Roy
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