POLAND BOARD OF SELECTMEN
MINUTES OF MEETING
July 6, 2010
CALL TO ORDER/PLEDGE OF ALLEGIENCE
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Lester Stevens, Peter Bolduc, Jr. and Larry Moreau present. The Town Manager and Recording Secretary were also present.
MINUTES OF PREVIOUS MEETING
Selectman Bolduc moved to approve the meeting minutes of June 15, 2010 as presented. Selectman Moreau seconded the motion. Discussion: None
Vote: 5-yes 0-no
SWEEPSTER BIDS
Selectman Moreau moved to accept bid for Sweepster CS broom with all attachments as specified in bid request submitted by Chadwick – Baross in the amount of $11,000.00. Selectman Bolduc seconded the motion. Discussion: None
Vote: 5-yes 0-no
APPOINTMENTS
Selectman Moreau moved to appoint Fred A. Huntress, Jr. as Town Forester and Jason Cloutier as Alternate Electrical Inspector. Selectman Torrey seconded the motion. Discussion: None
Vote: 5-yes 0-no
Planning Board Member Kristina Greenleaf requested a temporary of absence until October 1st. Selectman Moreau moved to grant request. Selectman Stevens seconded the motion. Discussion: None
Vote: 5-yes 0-no
SPECIAL PRESENTATION: - ASO Contract/New Poland Officer
Captain Lafrance and Chief Deputy Lemay attended this meeting to introduce Poland’s new officer Kevin Nichols and to answer any questions regarding 2010-2011 Law Enforcement Contract.
The Board discussed compensation for the extra miles added to the town cruiser because the patrol officers are allowed to take vehicles home. The extra miles would have a substantial effect on the trade-in value. It was agreed that it will be discussed in the 2012 contract.
Selectman Stevens abstained from voting. Selectman Moreau moved to authorize Town Manager to sign 2010-2011 Law Enforcement Contract. Selectman Bolduc seconded the motion.
Vote: 4-yes 1-abstain (Stevens)
RECOGNITION OF VISITORS: None
REPORTS AND COMMUNICATION
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: Draft EOY Report/Updated CIP Reserves
Departmental Reports
Communications – The following materials were included in the meeting packets.
Comprehensive Economic Development Strategy (CEDS) project w/Auburn
RSU 16 Assessment
Patricia Getman letter to Fire/Rescue
Safety Equipment Grant $1,819 for 2 Confined Space Air Paks
PUC-More PSAP Consolidation
Recycling Trend Report
State Valuation Report
OLD BUSINESS
Waterline Loan Agreement & Bond Orders/Bond Anticipation 1.94%
Selectman Moreau moved to sign Town of Poland Orders of Board of Selectman Authorizing Issue of $886,100 Principal Amount of Bonds and Notes Acceptance of a $100,000 Grant. Selectman Bolduc seconded the motion. Discussion: None
Vote: 5-yes 0-no
Selectman Moreau moved to authorize Chairman Wendy Sanborn to sign loan repayment agreement between Poland and Mechanic Falls. Selectman Stevens seconded the motion.
Discussion: None
Vote: 5-yes 0-no
NEW BUSINESS
NIMS Training Required
Draft Comprehensive Traffic Ordinance/Update
Amendments to Personal Policy: Selectman Moreau moved to amend Section 2 Wage Policy, Paragraph 210 Overtime as presented. Selectman Stevens seconded the motion. Discussion: None
Vote: 5-yes 0-no
ASSESSING BUSINESS
Tax Acquired Properties: Selectman Moreau moved to abate tax years 2006, 2007 and 2008 for account #1823 and tax years 2007, 2008 and 2009 for account #769. Selectman Bolduc seconded the motion. Discussion: None
Vote: 5-yes 0-no
Account #2492 was tabled.
Abatements: Selectman Moreau moved to grant abatements to accounts 856 and 2517 for tax year 2010 as uncollectible totaling $7.77. Selectman Stevens seconded the motion. Discussion: None
Vote: 5-yes 0-no
Selectman Moreau moved to grant abatement for tax year 2009 for account #2513 in the amount of $259.02 and account #2514 in the amount of $267.33. Before the motion was seconded it was noted that the abatement should be for tax year 2010. Selectman Moreau amended his motion to grant abatement for tax year 2010. Selectman Torrey seconded the amended motion. Discussion: None
Vote: 5-yes 0-no
PAYABLES
Selectman Moreau moved to approve the bills payable for FY 2010 in the amount of $213,413.60. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-No
ANY OTHER BUSINESS: None
EXECUTIVE SESSION
Selectman Torrey made a motion to enter into executive session pursuant to Title I MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) to discuss a personnel matter. Selectman Moreau seconded the motion. Discussion: None
Vote: 5-yes 0-no
ADJOURNMENT
Selectman Moreau moved to adjourn at 8:20PM. Selectman Torrey seconded the motion.
Vote: 5-yes 0-no
Recorded by: Jeannette Therriault
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