Poland Board of Selectmen
Minutes of Meeting
April 20, 2010
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Larry Moreau and Lester C. Stevens present. Selectman Bolduc and the Town Manager were absent with notification. The Recording Secretary was present.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of March 16, 2010 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0–no 1-abstained (Selectman Stevens/official’s term began 4/6/10)
Selectman Moreau moved to approve the meeting minutes of April 6, 2010 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
BIDS
Jordan Shore Drive
Selectman Moreau moved to award the Jordan Shore Drive paving bid to Glidden Excavating for a base price of $363,430 with addition #1 in the amount of $395 included for a total bid price of 363,825. Selectman Stevens seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
APPOINTMENTS
Election Clerks – 2 Year Terms
Selectman Moreau moved to appoint the named election clerks as presented by the Town Clerk in her memo dated April 13, 2010 for a term of two years beginning May 1, 2010. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Department Reports
Financial Reports: 09/10 Revenue and Expense
Communications - The following materials were included in the meeting packets:
CEDC Financials / Consultant Invoices
Capital Reserves Report
Paramedic Reimbursement Memo – The Board would like to discuss this matter at the next meeting (May 4th).
Adult Ed Graduation Invitation
MMA Property / Casualty Report
ASO Budget Response Memo – Capt. LaFrance
Budget Validation Memo
Conservation Commission Meeting Minutes
Valuation Appeal to County Commissioners - Leonas
Old Business
None.
New Business
Order: Referendum Questions for June 8, 2010 Election
Selectman Moreau moved to authorize the Order to put before the voters referendum questions 1 through 4 as presented, for the June 8, 2010 election. Selectman Stevens seconded the motion. Discussion: Don Stover sincerely thanked the Board for allowing the Conservation Commission to have a meeting to discuss the referendum questions prior to the authorization of the Order.
Vote: 4-yes 0-no
RSU Warrant for Budget Validation Referendum
Selectman Moreau moved to sign the validation warrant for the RSU budget referendum. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Tax Acquired Property Report
Selectman Moreau moved to rescind the approval to enter into Land Purchase Installment Agreements with tax accounts 94, 1480, and authorize the Tax Collector to use an alternate payment arrangement. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no 1-abstained (Selectman Stevens/original vote prior to official’s term beginning 4/6/10)
Draft Policy on Tax Acquired Property – 1st Reading - Discussion only. The second review will be at next meeting (May 4th).
Draft Mobile Vendor Policy – 1st Reading – The Board would like verification that an ordinance is not needed for this course of action. The Board has selected May 18th to hold a public hearing to amend the Fee Schedule.
ASSESSING BUSINESS
Abatements – Tax Year 2010
Selectman Moreau moved to grant the following abatements: Map 6, Lot 27 for $657.00, Map 7, Lot 20-7 for $67.80, Map 11, Lot 27 for $67.54, and Map 14, Lot 10D for $134.00 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Abatement Request – Year 2010
Selectman Moreau moved to deny the abatement request for Map 6, Lot 16A as presented. Selectman Stevens seconded the motion. Discussion: Selectmen Torrey asked that a positive motion be made. Selectman Moreau amended his motion to approve the abatement request form Map 6, Lot 16A. Selectman Stevens seconded the motion. Discussion: None.
Vote: 0-yes 4-no Motion failed.
Payables
Selectman Moreau moved to approve the bills payable in the amount of $729,105.09. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
Selectmen Moreau would like an update on the discontinuance of trash hauling trucks using the Plains Road. Selectman Sanborn acknowledged that this was something discussed with the Town Manager last year and it was intended to stop this year.
Adjourn
Selectman Moreau moved to adjourn at 7:40PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
| 
