POLAND BOARD OF SELECTMEN
MINUTES OF MEETING
MARCH 2, 2010
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Chairperson Wendy Sanborn called the meting to order at 6:30PM with Selectmen Eland Torrey, Larry Moreau and Joseph Cimino present. Selectman Bolduc was absent with notification. The Town Manager and Recording Secretary were also present.
WORKSHOP DISCUSSION
Mike O’Donnell from John E. O’Donnell & Associates spoke briefly on the importance of maintaining equity between commercial/industrial property and other property. He believes the best assessment administration for the town is to schedule regular valuation updates with intervals that do not allow the average assessment ration to drop below 91%. He suggested a four to five year time frame.
He also outlined his proposal to create digital property tax maps for the town for the sum of $33,000.
SPECIAL PRESENTATION
Chairperson Sanborn presented the first annual Poland Business Recognition Award to Douglas Chipman of Chipman Farms, Inc.
Superintendent Dennis Duquette attended this meeting to explain the $2.1 million dollar shortfall for the 2010/2011 school budget. To help stabilize the upcoming budget, he is requesting that the town give back $100,000 of the accumulated fund balance that was turned over to the town July 1, 2009.
RECOGNITION OF VISITORS (A list of visitors who attended this meeting are attached to these minutes.) Hope Becker – Commented on the school budget.
Ernest Ray – Commented on the number of representatives on the RSU #16 School Committee.
MINUTES OF PREVIOUS MEETING
Selectman Moreau moved to approve the minutes of February 22, 2010 as presented. Selectman Torrey seconded the motion. Discussion: None
Vote: 4-yes 1-abstained (Cimino)
REPORTS AND COMMUNICATIONS
Town Manger’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
He reported Marvin Larrabee was awarded Ecomaine’s Excellance Award for 2010.
Financial Reports: 09/10 revenue and Expense
Communications – The following materials were included in the meeting packets:
CEDC Minutes
RSU Joint Meeting Minutes
Town of Oxford Casino Information
RSU – ARRA Award - $636k
ACC – FY 2011 County Tax: $5,000 less than anticipated.
OLD BUSINESS
Final Decision on Town Meeting Location: Selectman Moreau moved to hold the Town Meeting at PRHS. Selectman Cimino seconded the motion.
Vote: 4-yes 0-no
RSU Central Office Research: No discussion
MDOT/Water Main/Grant Update: No discussion.
Adoption of Codes: Discussion only.
Draft – Municipal Warrant Articles (Recommendations): The Board was in agreement to finalize the Warrant Articles at the March 16, 2010 meeting.
Planning Board – CLUC Articles for Town Meeting: Selectman Moreau moved to sign the authorization orders to put before the voters the proposed amendments to the Comprehensive Land Use Code at the upcoming annual Town Meeting. Selectman Torrey seconded the motion. Discussion: None
Vote: 3-yes 1-no (Cimino)
NEW BUSINESS
MDOT Transportation Project Request: The Board was in agreement with Town Manager’s requested highway improvement projects.
Amend Cable Franchise Agreement: Town Manager stated that the amendment would generate an additional $11,000 in revenues from the operation of the system. Selectman Moreau moved to authorize Town Manager to sign the agreement. Selectman Cimino seconded the motion. Discussion: None
Vote: 4-yes 0-no
PAYABLES
Selectman Cimino moved to approve the bills payable in the amount of $174,161.79 as presented. Selectman Moreau seconded the motion. Discussion: None
Vote 4-yes 0-no
ANY OTHER BUSINESS
Maintaining Plains Road.
Transfer Station future hours.
Reminder to residents to register their dogs.
Local food bank needs donations.
ADJOURN
Selectman Moreau moved to adjourn at 8:30PM. Selectman Cimino seconded the motion. Discussion: None.
Vote 4-yes 0-no
Recorded by: Jeannette I. Therriault
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