Poland Board of Selectmen
Minutes of Meeting
February 22, 2010
(2/16/10 Rescheduled – due to snow)
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 6:30PM with Selectmen Erland Torrey, and Larry Moreau present. Selectman Bolduc arrived at 6:40PM. Selectman Cimino was absent with notification. The Town Manager and Recording Secretary were also present.
PUBLIC HEARINGS
Proposed Fee Schedule Amendments
Selectman Moreau moved to open the Public Hearing regarding changes to the Fee Schedule. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0–no
The Town Manager gave an overview of the proposed changes.
Public Comment:
- Regarding the town cost for disposal of monitors & televisions; Response - There is an approximate $16.00 transportation fee.
It was stated that if disposal fees continue to go up that could cause more disposal of items in the woods, etc. Also it was expressed that a number of complaints have been made regarding the current cost of a use permit as well as the proposed new fee. Response: It is due to huge state revenue cut backs that are driving all municipal fees up.
Changes to the proposal
- Use Permit shall be $5.00 not $10.00
- The word “optional” will be added to the Oversized Bulk Waste chart.
- Swimming Pool Fees shall be $0.15 per ft. for permanent above ground pools; $0.20 per ft. for in-ground pools; and no fee for portable inflatable pools.
Selectman Moreau moved to close the Public Hearing. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0–no
Selectman Torrey moved to adopt the proposed fee schedule with the inclusion of the amendments noted. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0–no
Prohibiting Atvs on Blue Trail (Town Farm)
Selectman Moreau moved to open the Public Hearing on Prohibiting Atvs on the Blue Trail. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0–no
The Town Manager gave an overview of the proposed request from the Conservation Commission.
Don Stover, Conservation Chairman also spoke on behalf of the request.
Public Comment: Several citizens spoke on this issue; the following items were noted:
- Will cause more sign pollution.
- Signage will provoke riders to drive on the trail.
- Include all types of vehicles on the sign; and add “wetland” area.
- Provide more proof of drivers at the location.
- Concerned that this small signage issue will turn into several more larger issues in the future gaining complete command over where ATVs can go.
- An ATV club for Poland needs to be organized so there is representation in the town for ATV users.
- Citizens need to keep their eyes open and report any strange happenings to the police.
Summary: The Conservation Commission can clearly identifying the property in a non-aggressive way that states it is a walking trail only. The trail can then be periodically monitored to see if the signage helps, if the damage should continue the Board will reconsider formally posting the trail.
Selectman Torrey moved to close the Public Hearing. Selectman Bolduc seconded the motion.
Discussion: None.
Vote: 4-yes 0–no
The consensus of the Board is to authorize the Conservation Commission and the Town Manager to clearly identify the Blue Trail as a walking trail. Selectman Bolduc suggested that in the future items such as this could for go the Public Hearing process.
REGULAR BUSINESS BEGAN AT 7:40PM
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of February 2, 2010 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0–no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: 09/10 Revenue and Expense
Departmental Reports
South Village Activity Report
Paved Road Condition / Priority Matrix Report
Communications - The following materials were included in the meeting packets:
GEMS of 26 Minutes
CLUC Proposed Changes/Public Hearing
OLD BUSINESS
Town of Minot – RSU Payment – the school business manager spoke with MMA and it appears all parties have a better understanding of the payment process.
2009 One Ton / Dump Body Purchase – Vehicle was purchased from Banks Chevrolet for the amount of $37,746. The old vehicle will be sold by bid.
Phase I Environmental / Asbestos Study Bids
Selectman Moreau moved to award the Asbestos Study Phase 1 Audit bid to Summit Environmental Consultants, Inc. in the amount of $2,400. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0–no
MDOT Possible Additional Sidewalks / Maintenance / Residential Comment - Tabled to next meeting. Note: There is no obligation to maintain the sidewalks during the winter.
No Parking – Maine Street, Pole 47 to Schellinger – Both Sides of Road
Selectman Moreau moved to amend the Parking & Traffic regulations to include no parking from Pole 47(Maine St) to Schellinger Road. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0–no
Update: RSU Transfer Documents – Final documents were submitted to Board. The Board would like the manager to go back to the original document to see what the intentions were for ownership and to see what remaining debt there is before any further action is taken.
ARRA Project List – Discussion only.
New Business
Open Space Review – Discussion only.
Adoption of Building Codes - Discussion only.
Heating Oil Bid (w/ Lewiston et. al) $2.28 / gallon - Discussion only.
New Road Name
Selectman Moreau moved to approve the new road name of Brittney’s Way as presented. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0-no
LPIA Agreement (1)
Selectman Moreau moved to grant the Land Purchase Installment Agreement for account #94 in amount of $1,880.30 as presented. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Water Service Territory Change Request to PUC
Selectman Moreau moved to authorize the water service territory change request to the PUC. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
ASSESSING BUSINESS
Abatements
Selectman Torrey moved to grant the abatement requests for accounts 2374, 2118, 1304, and 605 totaling $4,341.33 as presented. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0–no
Abatement Denial
Selectman Moreau moved to approve the abatement request on account #3230 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 2-yes 2–no (Selectmen Sanborn & Moreau)
Note: The vote was called again due to a misunderstanding over a positive motion for a negative vote.
Selectman Moreau moved to approve the abatement request on account #3230. Selectman Torrey seconded the motion. Discussion: None.
Vote: 0-yes 4–no; Motion failed.
Payables
Selectman Moreau moved to approve the bills payable in the amount of $615,887.09 as presented. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4 -yes 0-no
Selectman Torrey moved to approve the supplemental bills payable in the amount of $23,852.60 as presented. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
Engineering RFP – Manager’s recommendation was Pine Tree Engineering or CES, Inc. Selectman Moreau moved to award the engineering bid for the Route 26 downtown water mains to Pine Tree Engineering in the amount of $47,724 as presented. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4 -yes 0-no
Adjourn
Selectman Moreau moved to adjourn at 8:45PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4 -yes 0-no
Recorded by: Rosemary E. Roy
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