POLAND BOARD OF SELECTMEN
MINUTES OF MEETING
April 6, 2010
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Chairperson Wendy S. Sanborn called the meeting to order at 7:00PM with Selectmen Erland M. Torrey, Lester C. Stevens, Peter J. Bolduc, Jr. and Larry M. Moreau present. The Town Manager and Recording Secretary were also present.
ORGANIZATION OF THE NEW BOARD OF SELECTMEN
Selectman Moreau moved to appoint Wendy S. Sanborn as Chairperson and Erland M. Torrey as Vice Chairperson for the next business year of the Board of Selectmen. Selectman Stevens seconded the motion. Discussion: None.
Vote: 3-yes 0-no 2-abstained (Selectman Torrey & Sanborn)
Minutes of Previous Meeting - Not yet available.
RECOGNITION OF VISITORS (A list of visitors who attended the meeting are attached to these minutes.) None.
BIDS
2000 GMC Bids
Selectman Moreau moved to award the 2000 GMC truck bid to high bidder Cory Michaud for the amount of $2,000.59 who was the high bidder. Selectman Bolduc seconded the motion. Discussion: No minimum bid was required.
Vote: 5-yes 0-no
Gun Club Bids
Selectman Moreau stated that he did not feel the Board should rush into selling the property. He feels they should wait until Route 26 is complete to include the water line and then market through a realtor. Selectman Stevens did not feel the town was getting a fair price for the property. He does not feel it is a good time to be selling the property and should hold back for a better time.
Selectman Bolduc moved to reject the bid submitted. Selectman Moreau seconded the motion. Discussion: Selectman Bolduc feels it is a good plan that Mr. Cimino has for the property but he is concerned on whether or not this use will increase the property value. Selectman Sanborn would prefer to table the bid award until Mr. Cimino's proposal can be looked at closer. The Town Manager reported that the environmental study came back clean on the site except for the amount of lead which would need to be cleaned up.
Vote: 3-yes 2-no (Selectmen Torrey & Sanborn)
REPORTS AND COMMUNICATIONS
Town Manager Report - Post Town Meeting Report - The Town Manager provided a verbal report of the last three weeks to the Board. The Board was very pleased on how well town meeting went.
Financial Reports 09/10 Revenue and Expense; Final Audit Report Received
Communications -The following materials were included in the meeting packets:
CEDC Minutes
CEDC Professional Services RSU Joint Workshop Summary
Valuation Appeals to County Commissioners -Field & Ivanov - Both Denied
OLD BUSINESS
Bus Garage Bay Rental - Reconsideration of $800 Monthly Fee
Selectman Bolduc moved to not reconsider the monthly rental fee of $800 charged to RSU #16 for their use of the bus garage bay located at Public Works, Selectman Stevens seconded the motion, Discussion: The board discussed the significantly higher costs the RSU would incur if they were to go outside the town for these services, Not only are they allowed to use the bay, but the wash area, use of tools and the cost to dispose of the waste water.
Vote: 5-yes 0-no
DTV Water Main Update - Discussion only.
Road Paving Report - Jordan Shore Drive - Discussion only.
National Historic Register – Town Buildings
The Board concurred that they would like to see it done but when time allows but that it is not a priority.
ASO Office/Venting/Moving Recreation - Discussion only.
Crack Filling Update/Sweeper Status - Discussion only.
Note: Consensus of Board on sweeper is to hire a service to do the work.
IBM/AT&T Stocks Report $35-36,000 - Hackett Fund Use
Selectman Bolduc moved to concur with the recommendations of Northeast Bank's financial advisor and authorize the sale of the stocks presented, and relocate them into an investment portfolio that is in the best interest of the Town. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
NEW BUSINESS
DECD TIF 1 & 2 Pipe Approval/ Amend TIF/New Funding Opportunity - Discussion only; mention of workshops: April 15th and May 6th / Joint / Selectmen, CEDC & Planning Board at 6:30PM.
Legal Opinion: Petitioning for Referendum - Discussion only.
Order: June 8, 2010 Referendum - Don Stover, has asked that the Board table the order until the meeting of the 20th. Consensus of the Board was in agreement with the request.
Town Hall: Yard Sale -Kitchen Stuff, Max. Capacity - Discussion only.
ASO Service Contract - Tabled for further review.
Phase I Environmental Report - Gun Club
The Town Manager reported earlier that the environmental study came back clean on the site except for the amount of lead which would need to be cleaned up.
Victualer's Ordinance -1st Draft
The Board would prefer the use of a mobile vender's license as opposed to the Victualer's Ordinance. The manager would look into obtaining the use of this license.
PAYABLES
Selectman Torrey moved to approve the bills payable in the amount of $565,431.15. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
ANY OTHER BUSINESS
Chairperson Sanborn would like the manager to schedule the annual two hour workshop with the town's law firm. It was noted that the Planning Board should be asked to attend the workshop.
ADJOURN
Selectman Moreau moved to adjourn at 8:50PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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