Poland Board of Selectmen
Minutes of Meeting
March 16, 2010
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Joseph Cimino, and Larry Moreau present. Selectman Bolduc was absent with notification. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of March 2, 2010, as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
SPECIAL COMMUNICATION
Robinson Mill Dam
Selectman Moreau moved to designate $5000.00 from the CIP Road Reserve to be held in reserves until requested by Oxford Hills for the use towards repairing the Robinson Mill Dam. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to place a new article on the Town Meeting warrant for the purpose of allowing townspeople to vote on the use of the funds for the dam. Selectman Bolduc seconded the motion. Discussion: Article 33 will need to be amended to read $347,500 for road paving leaving the total for the CIP article at $692,500.
Vote: 4-yes 0-no
BIDS
ASO Police Vehicle
Selectman Moreau moved to accept the bid in the amount of $17,802.89 for the 2010 Ford F150 Crew Cab to include necessary equipment. Selectman Cimino seconded the motion. Discussion: Officer Lemay will double check the figures tomorrow and will contact the Town Manager if there are any corrections.
Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Departmental Reports
Financial Reports: 09/10 Revenue and Expense
Communications - The following materials were included in the meeting packets:
BETE / BETR Article
MMWAC Facts & Figures
GEMS of 26 / Tim Sample Show
Minot RSU Payment
Old Business
Approve Municipal Warrant Articles
Ch. Sanborn proposed to the Board that she believes they should elect to send the conservation articles to a referendum vote as she feels it is an important request that cannot be reversed.
Selectman Cimino moved to remove Articles 15 and16 from the annual town warrant and to request that the Board put these questions to the voters on a referendum ballot to coincide with the June primary. Selectman Torrey seconded the motion. Discussion: Selectman Moreau noted that the Board did agree by consensus that they would include the questions on the town meeting warrant. He disagreed with the change to put it to referendum ballot.
Vote: 3-yes 1-no (Selectman Moreau)
Articles 17 can be removed; grant denied.
Selectman Moreau called for a vote on Articles 18, 30, & 31 to keep the articles as presented. Selectman Torrey seconded the motion. Discussion: Selectman Cimino voiced concerns about approval from DECD in that there could be set backs. Review of TIF spreadsheets.
Vote: 3-yes 1-no (Selectman Cimino)
MDOT / Water Main / Grant Update – Grant denied.
RSU Property Transfer Documents
Selectman Moreau moved that the Board approve the transfer of town properties and to sign the authorizations to complete the transaction as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
New Business
Dispatching Arrangements
Selectman Moreau moved that the town dispatching services be transferred to LA 911 effective July 1, 2010. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Community Service Award
Selectman Moreau moved to select Candidate #1 for the W. Ballard Nash, Sr. Community Service award. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
National Historic Register – Discussion only.
Mileage Rate Reconsideration
The consensus of the Board was to allow the amended mileage rate allowance of .44 per mile.
Payables
Selectman Moreau moved to approve the bills payable in the amount of $611,622.72. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Continuation of Old Business
Selectman Moreau moved to approve and certify to the Town Clerk the warrant for the April 2010 Annual Town Election and Meeting. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Adjourn
Selectman Moreau moved to adjourn at 8:55PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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