Poland Board of Selectmen
Minutes of Meeting
December 15, 2009
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Joseph Cimino and Larry Moreau present. Peter J. Bolduc, Jr. and the Town Manager were absent with notification. The Recording Secretary was also present.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of December 1, 2009 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Chairman read the manager’s report.
Financial Reports: 08 / 09 Revenue and Expense
Departmental Reports
Communications - The following materials were included in the meeting packets:
CEDC Work / Invoice / Minutes – The Board requested of Mr. Cleveland a more specific invoice of his services suggesting a breakdown by categories with the number of hours with the purpose being that the Board could determine where most of the expense goes towards and if there are any items that can be done in house.
PCC Minutes
PCC Open Space Survey Results
Ricker Memorial Library Survey Results
Library / Bank of America – Meeting 12/21/09 – The Board would like to have an agenda for the meeting and would also like the Town Manager to moderate the meeting.
OLD BUSINESS
Regional PWD w/ McFalls
Solid Waste Standard Operating Policies
Selectman Moreau moved to approve the proposed amendments to the Solid Waste Management Operating Rules and Procedures as presented. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Clean Wood OBW – The Board will hold a Public Hearing on the Oversized Bulky Waste fees 1/5/10.
Business Celebration Program – The consensus of the Board is to accept the program as presented with the addition that the recognition/award also is presented at the annual Town Meeting.
Employee Tenure Recognition Program – The consensus of the Board is to accept the program and present awards at the annual Town Meeting.
Whaleback Drive Information – The Board surmised that the following actions need to take place:
1. The residents should discuss the circumstances with the CEO and/or the Town Manager
2. The ordinance states that the road must meet current town standards; a new engineer report needs to be provided showing that it meets current town standards
3. The road/engineer’s report needs the Planning Board’s review
New Business
April 3, 2010 Town Meeting Logistics
Warrant Articles – Draft
Pay Plan – Draft
Selectman Moreau moved to table the April 3, 2010 Town Meeting Logistics, Draft Warrant Articles, and Pay Plan draft until the first meeting in January. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
ASSESSING BUSINESS
Reconsideration - Leonas Denial Abatement
Selectman Cimino moved to table the abatement decision on Mr. Leonas’ property until the Board can be provided a clear explanation as to what the Selectmen’s course of action is now. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Payables
Selectman Moreau moved to approve the bills payable in the amount of $731,147.77. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
EXECUTIVE SESSION
Gun Club – RFP Process – Tabled until it can be discussed with the Town Manager.
Selectman Torrey moved that the Board of Selectmen enter into Executive Session with CEDC representative John Cleveland pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, § 405 Executive Sessions, 6 § (c) to Permitted Deliberations to discuss the consideration of property use or acquisition and economic development. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Adjourn
Selectman Torrey moved to adjourn at 8:35PM. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
| 
