Poland Board of Selectmen
Minutes of Meeting
September 15, 2009
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Joseph Cimino, Peter J. Bolduc, Jr. (arrived at 7:52PM) and Larry Moreau present. The Town Manager and Recording Secretary were also present.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
APPOINTMENTS
Scholarship Committee
Selectman Cimino moved to appoint Wendy Sanborn to the Scholarship Committee for a term of 5 years as the parent representative. Selectman Moreau seconded the motion. Discussion: Term will end 6/30/14
Vote: 3-yes 0-no 1-Abstained (Selectman Sanborn)
BIDS
Rte 26 Feasibility Study RFP
Selectman Moreau moved to award the Rte 26 Feasibility Study in the amount of $5,000 to Taylor Engineering as presented. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of August 4, 2009 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to approve the meeting minutes of September 1, 2009 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: 08 / 09 Revenue and Expense
Departmental & Committee Reports
Communications - The following materials were included in the meeting packets:
Old Castle Noise Letter
ASO – School Resource Officer and Old Cruiser
Time Warner – SDV Technology on 9/15
CEDC To Do List (Partial)
* State-Mandated Charge (to DEP) of additional $15.00 on Non-Engineered Sub Surface Permits
Budget Comm. Organizational Mtg. 6:30 PM on 9/29
Winter Wellness Kick Off Mtg, 6:30PM on 9/17
Appreciation Dinner, at Town Hall on Sat., 10/10 5:15PM Arrival, 5:30PM Start
OLD BUSINESS
Resolve: To Adopt Bylaws of Poland CEDC - Tabled
Resolve: To Adopt Bylaws of Poland PCC - Tabled
Both set of bylaws were tabled. The Selectmen would like to see language in the bylaws that reflect 1) a quarterly financial report the Selectmen and 2) a minimum purchase allowance, i.e. $250.00 and anything over this amount would require Board approval. The manager will prepare something to present to both committees and the Board.
PCC - Televising Meeting Discussion – October 14th will be the first televised meeting.
Selectman Torrey moved to appoint Selectmen Moreau as the Board’s liaison to the Conservation Commission. Selectman Cimino seconded the motion. Discussion: Selectmen Cimino did not want to continue as liaison.
Vote: 3-yes 0-no 1-Abstained (Selectman Moreau)
Bloodborne Pathogens Exposure Control Plan
Selectman Torrey moved to adopt the Bloodborne Pathogens Exposure Control Plan as presented. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Charter Ballot Order/Warrant Authorization
Selectman Moreau moved to endorse the Charter Ballot Order and Warrant Authorization for referendum on November 3, 2009 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-Abstained (Selectmen Bolduc)
CIP Review w/Planning Board – Meeting was canceled; information will be mailed to the Planning Board and the meeting rescheduled if necessary.
FYE 2010 Tax Commitment Authorizations
Selectman Moreau moved to endorse the Certificates of Assessment, Certificates of Commitment and warrant for the FYE 2010 as presented. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
New Business
CDBG Committee
Selectman Bolduc moved to authorize the Town Manager to proceed with creating a CDBG committee and to pursue developing a grant application. Selectman Torrey seconded the motion. Discussion: The committee will consist of 2 CEDC, 2 Residents, 1 Business, 1 Institution 1 Selectman – First meeting is scheduled for 11/9/09.
Vote: 5-yes 0-no
Selectman Moreau moved to nominate Selectman Sanborn as the Board’s representative to work on the CDBG. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-Abstained (Selectman Sanborn)
MMA Voting Delegate Credentials
Selectman Torrey moved to appoint the Town Manager as Poland’s MMA voting delegate. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
New Road Names
Selectman Moreau moved to approve the new road names of Cote Drive and Josh’s Way as recommended by the Planning Board. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
ASSESSING BUSINESS
Personal Property Abatement
Selectman Moreau moved to grant the abatement for personal property account #125 in the amount of $30,644.44 plus interest and costs. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Payables
Selectman Moreau moved to approve the bills payable in the amount of $670,196.45 as presented. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
Representative for the Ground Breaking Ceremony for Northeast Bank will be Chairman Sanborn.
EXECUTIVE SESSION Legal Negotiations – Stanley Subdivision – The Executive Session was not needed.
Adjourn
Selectman Torrey moved to adjourn at 8:38PM. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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