Poland Board of Selectmen
Minutes of Meeting
September 1, 2009
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 6:15PM with Selectmen Erland Torrey, Joseph Cimino, Peter J. Bolduc, Jr. and Larry Moreau present. The Town Manager and Recording Secretary were also present.
6:15-6:30PM: Executive Session: Poverty Abatement
Selectman Torrey moved that the Board of Selectmen enter into executive session to deliberate on an abatement request pursuant to Title 36 MRSA subsection 841 (2) Abatement Procedures. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau move that the Board of Selectmen come out of executive session. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
6:30PM-7:00PM: Executive Session: Economic Development Negotiation
Selectman Torrey moved that the Board of Selectmen enter into executive session pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 6(c) Executive Sessions, for the purpose of Economic Development. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Moreau moved that the Board of Selectmen come out of executive session. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of August 18, 2009 as presented. Selectman Torrey seconded the motion. Discussion: Mark Fergusen’s appointment will be for 3 years.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.)
George Sanborn asked if the Town Manager could check out the DOT’s work on some of the town/state roads. The Town Manager will look into this as well as Selectman Bolduc.
Pat Nash spoke briefly in regards to Maine Health Partnerships and asked if Chairman Sanborn would sign a proclamation for Maine Health Partnership Day (September 30th) on behalf of the Town of Poland. There were no Board objections to the proclamation. Rosemary was asked to prepare the proclamation for Chairman Sanborn to sign.
BIDS
Remove Phone Lines / Use of Radio Repeater
Selectman Bolduc moved to award the Radio Repeater bid to Maine Radio in the amount of $8,592.96 as presented and to be funded through the Municipal Facilities Reserve. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: 08 / 09 Revenue and Expense
MMWAC Debt Schedule Nov., 2014
Communications - The following materials were included in the meeting packets:
Free Legal Seminar
Gail & Robert MacDonald
Bank of America Library Trust Fund
MDOT Tree Cutting
MMWAC Annual Report
MMA Convention
Final Transfer Station Survey
Final Rte 26 Feasibility Study
New Business - Taken out of order:
Donation of Land – Cobb, off Felker Rd
The Board granted the Town Manager permission to proceed with a title search of the property and if that returns in good order to proceed with preparing acceptance of donation at the annual Town Meeting.
Old Business
Respiratory Protection Policy Non-Fire Departments
Selectman Moreau moved to adopt the Non-Fire Respiratory Protection Policy as presented. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Change Order: Rte 122 Feasibility Study
The consensus of the Board was to grant the Manager permission to consider and approve a change order on the feasibility study.
Closure of Snow’s Pit
Reclamation has been sent to DEP for approval.
Televised Conservation Meetings
The consensus of the Board is to begin televising the Conservation Commission meetings beginning with their October 2009 meeting.
New Business
2010 Mil Rate
Selectman Moreau moved to set the mil rate for the fiscal year ending 2010 at 13.40 per thousand at one hundred percent (100%) of the valuation. Selectman Torrey seconded the motion. Discussion: The manager will have the formal commitment papers prepared for the Board to sign and it is estimated that the bills will go out to tax payers by September 11th.
Vote: 5-yes 0-no
Rural Development / Drinking Water SRF Grants – Discussion only.
Resolutions Re TABOR II / Excise Tax Reduction - Discussion only.
New Road Name – Narrow Way Road
Selectman Moreau moved to approve the road name of Narrow Way Road as requested by Paul Grant. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
ASSESSING BUSINESS
Selectman Moreau moved to grant the 2008 real estate abatement for Account #2566 for the 2008 tax year in the amount of $590.57. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Payables
Selectman Moreau moved to approve the bills payable in the amount of $355,902.22. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-Abstained (Selectman Cimino)
Any Other Business
Feasibility Proposal Scoring – Selectmen Bolduc and Torrey took packets.
Adjourn
Selectman Moreau moved to adjourn at 8:45PM. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
| 
