Poland Board of Selectmen
Minutes of Meeting
July 7, 2009
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Joseph Cimino, and Larry Moreau present. Peter J. Bolduc, Jr. was absent with notification. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of June 16, 2009. Selectman Torrey seconded the motion. Discussion: Chairman Sanborn noted one correction to the minutes being that the meeting was televised. Selectman Moreau moved to amend and approve the meeting minutes of June 16, 2009. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no 1-abstained (Selectman Cimino)
BIDS
Wheeler Bid Results
Selectman Moreau moved to award the wheeler bid to CB Kenworth in the amount of $151,244.81. Selectman Torrey seconded the motion. Discussion: Morrison & Sylvester can do any warranty work on the vehicle it does not have to be Kenworth.
Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
SPECIAL PRESENTATION Stu Davis, Surveyor spoke in reference to the RSU properties transfer. Attorney Jack Conway also spoke on behalf of the RSU.
APPOINTMENTS
Selectman Moreau moved to appoint Heather McNally as Code Enforcement Officer and Building and Plumbing Inspector. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to appoint James Porter as an alternate member of the Planning Board. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to appoint Stan Tetenman to a two (2) year term and Paul Harrison to a one (1) year term to the Budget Committee. Selectman Torrey seconded the motion. Discussion: Selectmen Sanborn and Cimino felt Paul Harrison (currently on no committees) should receive the two-year term. Selectman Moreau moved to amend his motion and to appoint Paul Harrison to a two (2) year term and Stan Tetenman to a one (1) year term to the Budget Committee. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Moreau moved to appoint Ernest Ray as a member of the Community Economic Development Committee for a term of three (3) years. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Report – End of Year (Draft)
Communications - The following materials were included in the meeting packets:
FYI Gun Club – Boarding House Photo (Bud Jordan)
Shanley Development Update
OLD BUSINESS
Revaluation Letters / Hearings – Discussion Only
Forester Issue – Town Manager Findings – Discussion Only
CIP – 1st Draft Information – Discussion Only
New Business
TIF – Preferred Tenant Notices – Discussion Only
Law Enforcement Contract
Selectman Moreau moved to approve the contract with the Androscoggin County Sheriff’s Service. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Fee Reduction Request – U.S. Cellular
Selectman Moreau moved to notify U.S. Cellular that it is not within the Board’s purview to modify the fee at this time and that they decline, and will perhaps review it at a later time. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 1-no (Selectman Cimino)
School Assessment – Discussion Only
Schedule Charter for Amendments Vote – Consensus: The Board would like to hold a workshop on the Charter and if time allows the CIP as well.
Safety Policy – Emergency Action Plan
1st Reading – to be discussed at the next meeting.
ASSESSING BUSINESS
Abatement
Selectman Moreau moved to grant the real estate abatement for Map 39, Lot 16 in the amount of $512.96. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Payables
Selectman Moreau moved to approve the bills payable in the amount of $203,374.64. Selectman Torrey seconded the motion. Discussion: Grader was inspected.
Vote: 4-yes 0-no
Any Other Business
Grader to the Cobb Road.
EXECUTIVE SESSION Legal / Employee Matter
Selectman Moreau moved that the Board of Selectmen enter into executive session with the Town Manager pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) to discuss a personnel matter. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Adjourn
Selectman Moreau moved to adjourn at 9:15PM. Selectman Torrey seconded the motion.
Recorded by: Rosemary E. Roy
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