Poland Board of Selectmen
Minutes of Meeting
June 2, 2009 @ 6:30PM
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 6:300PM with Selectmen Erland Torrey, Peter J. Bolduc, Jr. and Larry Moreau present. Selectman Cimino was absent with notification. The Town Manager and Recording Secretary were also present.
6:30PM: TIF WORKSHOP: Atty. Ron Epstein, JBG&H; Brian Hodges, DECD-Tax Incentive Programs – Cancelled – to be rescheduled.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of May 19, 2009 as presented. Selectman Torrey seconded the motion. Discussion: Chairman Sanborn noted an error in the vote on the name change of the EDC. Selectman Moreau amended his motion to read that the vote was 4-yes 0-no 1-abstained (Selectman Cimino). Selectman Bolduc seconded the motion.
Amendment Vote: 4-yes 0-no
Approval Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Mr. Sanborn inquired about a particular building code.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: 08 / 09 Revenue and Expense
Communications - The following materials were included in the meeting packets:
Poland Recreation Funding Report
Library / Bank of America
State Budget Update – Memo from Geoff Herman/MMA
SPECIAL COMMUNICATION:
Jeff Stern: Thompson Lake Watershed Survey – Mr. Stern brought the Board up to date on the work they are doing with the lake in relation to erosion. He will come back to the Board in late summer early fall to give them a progress report.
OLD BUSINESS
Library Fire Alarm Bid
Selectman Moreau moved to award the Fire Alarm bid to Great Falls Security for $5,865.00 and to include the monitoring at $300.00 per year. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Library Lift Repair Bid
Selectman Moreau moved to award the lift repair bid to VER-TRAN, Inc. in the amount of $3,300.00. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Compactor Bid
Selectman Moreau moved to award the compactor bid to Atlantic Recycling in the amount of $9,697.00. Selectman Bolduc seconded the motion. Discussion: Containers are not needed at this time.
Vote: 4-yes 0-no
BOS Rules of Procedure vs. Charter Requirements - Selectman Torrey noted that Board members should abstain from recorded votes that may cause a conflict, i.e. Member/liaison of the CEDC.
CEO Applications Received / Process – Discussed during manager’s report.
RSU Property Transfer Response – Selectman Moreau will continue to work on this with the Town Manager.
CATV Operators’ Stipend/Survey
Selectman Bolduc moved to increase the stipend for the CATV operators to $2,000.00 on a pro rata basis. Selectman Moreau seconded the motion. Discussion: This change will take effect on July 1, 2009.
Vote: 4-yes 0-no
New Business
Used Grader – 1987 - $31,000 ($36k w/o Trade) – The Board would like the manager to see if he can talk with the previous owner and obtain previous records before the Board makes any decision.
50’ Guardrail Request – Discussion only.
MMA Election – Discussion only.
Payables
Selectman Moreau moved to approve the bills payable in the amount of $190,940.60. Selectman Torrey seconded the motion. Discussion: K & K refund – they were overcharged on their trailer permit.
Vote: 4-yes 0-no
Any Other Business
Adjourn
Selectman Moreau moved to adjourn at 7:50PM. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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