Poland Board of Selectmen
Minutes of Meeting
May 19, 2009
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Joseph Cimino, Peter J. Bolduc, Jr. and Larry Moreau present. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of May 6, 2009 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
SPECIAL COMMUNICATIONS
Jeff Stern: Thompson Lake Watershed Survey – Item is for June 2, 2009 agenda; placed in error.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: 08 / 09 Revenue and Expense
Communications - The following materials were included in the meeting packets:
Department Head Reports
DEP - Approval of Amendments to Comprehensive Land Use Code
OLD BUSINESS
BID: 2 MSW Compactors; Recommend Recycling Equipment
Selectman Moreau moved to authorize the Town Manager to talk to vendors regarding pricing, and solicit bids and award such bids at his discretion. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 1-no (Selectman Cimino)
BOS Rules of Procedure vs. Charter Requirements
The manager reported that there really does not appear to be any conflict between the two documents. Chairman Sanborn would like each member of the Board to receive a clean, bound copy of the Charter.
Adopt 2009-2010 Financial Policies
Selectman Moreau moved to adopt the amended town Financial Policies as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
CEO Hiring Committee
The Board selected the following individuals to participate in the CEO hiring committee: Ernie Ray, Coleen Walther, Larry Moreau, Sue Ellis and the Town Manager.
Interpretation of “Board” for Appointments
The consensus of the Board was to have the manager discuss the matter with the new town attorney and proceed with their recommendations.
Gun Club: EDC Response
Selectman Moreau moved to authorize the Economic Development Committee to talk with property abutters within the next 90 days and to then report back to the Selectmen on their progress and to see if extended time is needed. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Proposed TIF Questions
The Board agreed to the proposed questions as presented by John Cleveland and the manager. Selectman Cimino did have some additional questions to add and would meet with the manager tomorrow.
New Business
EDC – Request for Committee Name Change
Selectman Moreau moved to approve the Economic Development Committee’s (EDC) request to change their committee name to the Community Economic Development Committee aka CEDC. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstain (Selectman Cimino)
Paving Specifications / Bid
The Board would like the to see pricing by ton.
ASSESSING BUSINESS
Assessing Memo – The manager gave a brief explanation of the memo.
Payables
Selectman Moreau moved to approve the bills payable in the amount of $166,284.77. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
Place Holder Pipes – Letter to DECD
Selectman Moreau moved to authorize the Chairman of the Board to send correspondence to DECD regarding approval of the use of TIF funds for the placeholder pipes at Routes 122 & 26. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Deed work on RSU buildings
The Board would like the manager to look into who is preparing and paying for the deed work for the buildings/land and to make certain that they are only retaining what is needed and that any remaining property stays with the town.
Adjourn
Selectman Torrey moved to adjourn at 9:00PM. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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