Poland Board of Selectmen
Minutes of Meeting
April 7, 2009
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Joseph Cimino, Peter J. Bolduc, Jr. and Larry Moreau present. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Torrey moved to approve the meeting minutes of March 3, 2009. Selectman Cimino seconded the motion. Discussion: None.
Vote: 3-yes 0-no 2-abstained (Selectmen Bolduc and Moreau)
Selectman Cimino moved to approve the meeting minutes of March 17, 2009. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no 2-abstained (Selectmen Bolduc and Moreau)
Selectman Torrey moved to approve the meeting minutes of March 31, 2009. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Moreau)
Organization of the Board
Selectman Moreau moved to appoint Wendy S. Sanborn as Chairman of the Board of Selectmen for the period of one (1) business year. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no (Selectman Cimino left the meeting.)
Selectman Moreau moved to appoint Erland M. Torrey as Vice Chairman of the Board of Selectmen for the period of one (1) business year. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Following a discussion regarding the sale of town property to the RSU the Board requested the Town Manager to find out whether or not the sale of this property requires the approval through a town meeting.
Financial Reports: 08 / 09 Revenue and Expense
Communications - The following materials were included in the meeting packets:
Guerin Letter
County Tax Limitation Data
Revaluation Reminder – Chairman Sanborn would like to revisit this item at a later meeting(s) to discuss the different alternatives they have in applying the property equalization and to also explain to the public what their final decision is and why.
OLD BUSINESS
DECD / TIF Follow Up – J. Cleveland gave a brief update. Still waiting for a final decision from DECD.
PSB TAX – the Board endorsed the manager’s request to send the revised correspondence to Poland Spring Bottling/Nestle Corp. regarding the request for current personal property tax values.
New Business
Town Meeting Follow Up Discussion – Consensus – everything went very well.
Temporary Sheltering Planning – The manager is working on a plan with the EMA Director for an alternate emergency shelter location to be used in a minor event. A regional meeting will be held on 4/17 with the Library.
Land Purchase Installment Agreement (LPIA) Request
Selectman Torrey moved to sign the Land Purchase Installment Agreement for account #3257. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
ASSESSING BUSINESS
Abatement
Selectman Torrey moved to grant the real estate abatement for years 2007, 2008 and 2009 for account #786 in the amount of $638.91 plus interest. Selectman Moreau seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Payables
Selectman Bolduc moved to approve the bills payable in the amount of $321,051.84. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
Grader Mechanical Problems – The consensus from the Board in the short term for this season, is to rent another grader and try to sell the old grader. They would like to review their options again at the end of this calendar year.
Adopt a Highway – The Board granted permission to the Optimist Club to adopt Tripp Lake Road as a program project. There is no liability to the Town.
Vacation – Selectmen will not have a meeting on April 21st but will have an open meeting the same night as their workshop with the town’s attorney from 6:00pm to 6:30pm.
FYI: CIP Training Meeting with Staff
Gun Club – The manager gave a summary of the past and current status of the Gun Club Building. The Board would like to hear from both the Economic Development Committee and the Conservation Committee on any interest they may have in this property before the Board takes further action.
PCC – Televised – The manager will look into the possibilities of televising the Conservation Commission meetings.
Planning Board – Selectman Moreau moved to appoint Bruce Uldall as a regular member of the Planning Board. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Adjourn
Selectman Moreau moved to adjourn at 8:16PM. Selectman Bolduc seconded the motion.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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