Poland Board of Selectmen
Minutes of ADDITIONAL MONTHLY Meeting
March 31, 2009
CALL TO ORDER & PLEDGE OF ALLEGIANCE
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Lionel C. Ferland, Jr., Erland Torrey present and Peter J. Bolduc, Jr. (arrived 7:10). Joseph Cimino (arrived 7:40) was absent with notification. The Town Manager and Recording Secretary were also present.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) G. Sanborn expressed thanks to both Selectman Torrey & Ferland for their service to the town.
Reports and Communications
MDOT 5-Corners Work; Bid Out in Early May, Construct this Summer
Time Warner Communications
Dispatch Memo from Lewiston
OLD BUSINESS
Ecomaine Contract - Key Findings (“All Recyclables,” 5 Years, “Breach = Buy Out”)
Due to the fluctuating market the Board agreed to hold off on the workshop until June when a better picture of the recycling industry could be determined.
Also noted was the possibility of amending the contract.
Use of TIF Fund Findings - Points of Discussion
The Town Manager summarized discussions with the Town attorney regarding how TIF funds can be used.
Part of the process is approval through the DECD, which is currently being reviewed.
The Manager has recommended to the Board to hold off on the engineering RFP’s until DECD has reviewed the projects and approved the use of the TIF funds.
It was also noted that approval of the Town’s legislative body is also a requirement in the use of TIF funds.
John Cleveland provided additional comments and a written outline to the Board.
Once both approvals are in the Board can move forward on the engineering RFP’s.
Credit Card Implementation - Cash Out Implications / OT
This new service has the potential of adding additional, un-budgeted overtime for the customer service clerks
May need to consider changing the operating hours.
Town Manager will keep Board updated on service.
New Business
Ricker Library Capital Improvement, $3,300 Lift Repairs - The Board opted not to make any decisions regarding capital improvements until after the upcoming Town Meeting. At which time the Town Manager and the library trustees need to work on a 5-year CIP plan and the use of such funds.
Possible Fee: Catered Events - discussion only - for future change to fee schedule.
Delay Appreciation Dinner - due to the high volume of work and limited staff.
Town Meeting Plans, If Not 100 Attendees - Recess to a time certain - the Town Manager, Town Clerk and Chair will discuss a date if needed.
Any Other Business
Assessing Agent Letter to Poland Spring Bottling
The Board feels the letter is harsh and that the Town Manager should personally deliver the letter.
Televise Conservation Commission Regular Meetings
The Town Manager will look into it.
May 5th Selectmen’s meeting will need to be rescheduled to Wednesday, the 6th due to the school budget hearing.
Adjourn
Selectman Ferland moved to adjourn at 8:20PM. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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