Poland Board of Selectmen
Minutes of Meeting
March 17, 2009
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 6:30PM with Selectmen Lionel C. Ferland, Jr., Erland Torrey, and Joseph Cimino present. Peter J. Bolduc, Jr. was absent with notification. The Town Manager and Recording Secretary were also present.
Executive Session Selectman Ferland moved that the Board of Selectmen enter into executive session to deliberate on an abatement request pursuant to Title 36 MRSA subsection 841 (2) Abatement Procedures. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Don Stover promoted the upcoming conservation forum “Beginning with Habitat” and personally invited the Selectmen to attend.
Reports and Communications
Town Manager’s Report - The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports 08 / 09 Revenue and Expense
TIF Balance Report - Selectman Ferland moved that the Town Manager meet with the town attorney to discuss and receive in writing a clear understanding of how TIF funds can be spent. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Communications - The following materials were included in the meeting packets:
Departmental Monthly Reports
MMWAC Annual Report -available at meeting
O’Donnell Memo: Revaluation Update
Radar Speed Trailer Correspondence
Transfer of School Properties to RSU 16
Rte 26 Preconstruction Summary
OLD BUSINESS
Rte 26 RFP for Engineering Voting Recap - No Action.
Resolve: Award Rte 26 RFQ / RFP Bid - No Action.
Proposed CLUC Amendments to be Placed on Warrant - Selectman Ferland moved to sign the authorization orders to put before the voters the proposed amendments A through F to the Comprehensive Land Use Code at the upcoming Annual Town Meeting. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Town Meeting Warrant - Selectman Cimino moved to sign the April 4, 2009 Town Meeting Warrant. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Cable Franchise Agreement - Selectman Cimino moved to sign the Cable Franchise Agreement with Time Warner Cable as previous received. Selectman Ferland seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Lifesprings, Inc. - Item left off the agenda - the representatives from Lifesprings, Inc. reported to the Board that the town owned property they were considering for elderly housing would not be suitable. The organization will continue to search for suitable land for the project.
Comprehensive Plan Duties of Town Mgr / Selectmen - Draft - Discussion only.
FEMA Report - Discussion only.
New Business
Dispatching Contract - Selectman Ferland moved to authorize the Town Manager to sign the Emergency Dispatch contract with the Androscoggin County Sheriff’s Department. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
K & K - Construction Trailer Space - The consensus of the Board was to allow K & K permission to park a construction trailer on the town owned property known as the Gun Club property.
Resignation of CEO - Appointment of Nick Richards - Selectman Torrey moved to appoint Nick Richards as interim Code Enforcement Officer, Plumbing and Building Inspector for the term March 18, 2009 to June 30, 2009. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Community Service Award - The Board selected by unanimously choice the recipient of the award.
ASSESSING BUSINESS
Abatements
Selectman Ferland moved to grant the poverty tax abatement based on interviews and information provided to the Board of which cannot be stated due to the confidentiality of the matter. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Ferland moved to grant the real estate tax abatements as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Payables
Selectman Torrey moved to approve the bills payable in the amount of $185,764.03 Selectman Ferland seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
The manager will look into the procedures as to what would happen should 100 voters not show up or stay for the town meeting.
The Board agreed to hold an additional monthly meeting on Tuesday, March 31, 2009
Adjourn
Selectman Cimino moved to adjourn at 8:05PM. Selectman Ferland seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
Board of Selectmen
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