Poland Board of Selectmen
Minutes of Meeting
February 3, 2009
CALL TO ORDER
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Lionel C. Ferland, Jr., Erland Torrey, Joseph Cimino and Peter J. Bolduc, Jr. (7:15PM Arrival) present. The Town Manager and Recording Secretary were also present.
Pledge of Allegiance
Minutes of Previous Meeting
Selectman Torrey moved to approve the meeting minutes of January 20, 2009. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no (Selectman Bolduc not yet present)
SPECIAL COMMUNICATION: Pat Nash – Lifesprings – Land Request – To be presented at a later date.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: 08 / 09 Revenue and Expense
Communications - The following materials were included in the meeting packets:
Library – Attorney Communication
Library Support Letter
Sale of Poland Store and Grill
OLD BUSINESS
Budget Meeting Schedule – Reminder/FYI
$10,000 Homeland Security Grant: Radios – FYI
Re-Visit Village Design Standards
Chairman of the Planning Board, Larry Moreau, spoke to the Board regarding the Planning Board’s plan to put before the townspeople the proposed Village Design Standards vs. Village Design Guidelines. Upon approval from the Selectmen to proceed, the Planning Board will hold a Public Hearing on the topic on February 24, 2009, and prepare a warrant article for the upcoming Annual Town Meeting. The consensus of the Board was to have the Planning Board continue moving forward with the issue, however, Selectman Cimino cautioned all members of the Board of Selectmen to closely read what has already been written on the subject.
Stanley Subdivision Update - FYI
New Business
April 3, 2009 Election Hours 8:00 AM to 7:00 PM (or reduced) – The consensus of the Board is to leave as is.
RSU Election Results – 62 votes cast/5 candidates running were elected.
Discussions w/ New Attorney – topics will be Right to Know law, Selectmen 101, 501(c)6, Charter, Tabor and Excise future laws. The meeting will be April 15, 2009, open to the public and televised.
Poland Charter Amendments – Discussion only.
County Charter Petition - Selectman Torrey moved to sign the petition for a County Commission Charter. Selectman Ferland seconded the motion. Discussion: None.
Vote: 5-yes 0-no
FEMA Submission - $74,000 +/- - Discussion only.
Land Purchase Installment Contracts – to be submitted at next meeting.
ASSESSING BUSINESS
Selectman Ferland moved to grant the property tax abatement on accounts #1202 & 3397 in the amount of $937.11 as presented. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Ferland moved to authorize the property tax supplemental on account #1202 in the amount of $409.91 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Payables
Selectman Bolduc moved to approve the bills payable in the amount of $138,271.90. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
Bus Maintenance & Yard Plowing Draft Plan was submitted to the Board at the meeting. FYI
The proposal for the Administrative Assistant II was submitted to the Board at the meeting. FYI
Draft Feasibility Study for Water and Sewer Main Extensions. FYI
Credit card use is planned for a start date of April 1st.
Selectman Sanborn asked the Town Manager to look in to a reward program for employees.
Adjourn
Selectman Bolduc moved to adjourn at 8:25PM. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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