Poland Board of Selectmen
Minutes of Meeting
January 20, 2009
CALL TO ORDER
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Lionel C. Ferland, Jr., Erland Torrey, Joseph Cimino and Peter J. Bolduc, Jr. present. The Town Manager and Recording Secretary were also present.
Pledge of Allegiance
Minutes of Previous Meeting
Selectman Bolduc moved to approve the meeting minutes of January 6, 2009. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-Abstained (Selectman Sanborn)
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. He also reported that the Fire Rescue Department received 1/3 of the $30,000 grant money they applied for.
Financial Reports: 08 / 09 Revenue and Expense
Communications - The following materials were included in the meeting packets:
Departmental Reports
Martha Littlefield: Library Letter – The Town Manager supplied the Library Trustees with a copy of the letter and will also see that the Budget Committee receives a copy as well.
OLD BUSINESS
Engineering RFP - Feasibility Study at Rte 122 – following a long discussion the Board agreed to go ahead as planned with the engineering RFP to include both water and sewer but to request from the bidders a summary on the feasibility of both projects. Selectman Cimino moved to authorize the solicitation of engineering bids for the Route 122 and Village district areas in that bidders are required to provide specific information regarding the feasibility of each project with and without sewer accessibility. Selectman Ferland seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Hearing Protection Policy
Selectman Bolduc moved to adopt as presented the Hearing Protection Policy. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-out (Selectman Sanborn was away from the table.)
New Business
Economic Development
501c6 Update – The Board would like to be provided with more information and documentation on how a 501c6 corporation works.
Gun Club Request – The EDC would like the Board to consider the profits from the sale of the Gun Club property go towards Economic Development. Selectman Cimino felt the profits should go back to the general fund. Selectman Cimino moved to sell the Gun Club property. No second to the motion was made.
Building Design Guidelines – The EDC is recommending specific guidelines for the Planning Board to use when approving applications. The EDC felt that a set of guidelines as opposed to amendments to the CLUC would be more productive for all parties. Noting that the primary suggested design is that of the old New England Village appearance.
Community and Economic Director Position – The EDC is not in favor of hiring a permanent director at this time but would prefer to see the Town Manager providing additional time to economic development. The Town Manager agreed and added that with current economic times he is currently making changes to provide additional time in-house.
There will be another Business-to-Business Meet & Greet tentatively scheduled at Poland Spring Resort on Feb 26 from 5-7PM.
Land Purchase Installment Agreements
Selectman Ferland moved to enter into Land Purchase Installment Agreements with the property tax owners of account #1377 and #3716. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
ASSESSING BUSINESS
Selectman Bolduc moved to grant the property tax abatement on account #3511 in the amount of $181.60. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Payables
Selectman Bolduc moved to approve the bills payable in the amount of $$250,473.47. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5 -yes 0-no
Any Other Business
None.
Adjourn
Selectman Bolduc moved to adjourn at 9:30PM. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
| 
