Poland Board of Selectmen
Minutes of Meeting
July 15, 2008
CALL TO ORDER
Chairperson Wendy Sanborn called the meeting to order at 7:20PM with Selectmen Lionel C. Ferland, Jr., Erland Torrey, and Joseph Cimino present. Selectmen Bolduc was absent with notification. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Not available.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.)
BIDS
Ambulance
Selectman Ferland moved to award the ambulance vehicle bid to Medtec Ambulance in the amount of $144,680.00 subject to verification of a liquidation damages clause. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Loader
Selectman Cimino moved to reject all bids and solicit new bids, which shall include a coupler and a third spool hitch in the bid specifications. Selectman Ferland seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Town Hall Ramp
Selectman Ferland moved to award the Town Hall Ramp repair bid to C & G Construction for a cost of $16,590.00, which is below the engineer’s estimate. C & G must provide a Letter of Credit prior to the start of construction. Selectman Cimino seconded the motion. Discussion: None.
Vote: 3-yes 1-no (Selectman Cimino voted in the negative.)
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. Additional Information:
Financial Report – 07/08 End of FY
Communications - The following materials were included in the meeting packets:
Departmental Reports
TLIA Newsletter
Vacation Memo / Implications
County Dispatch Proposal*
Legal Bids*
*Given out at meeting.
OLD BUSINESS
Amendments to Personnel Policy
Selectman Torrey moved to amend the Personnel Policy as recommended by the Town Manager. Selectman Ferland seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Amendments Solid Waste Management Rules and Procedures
Selectman Torrey moved to adopt June 30, 2008 revisions to the Solid Waste Management Rules and Procedures as recommended by the Town Manager and Solid Waste Task Force Committee. Selectman Ferland seconded the motion. Discussion: None.
Vote: 4-yes 0-no
School Regionalization Update
No action. Discussion only.
New Business
LPIA Agreements
Selectman Ferland moved to enter into Land Purchase Installment Agreements with the owners of Tax Account 1225 and Tax Account 2039. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Payables
Selectman Torrey moved to approve the bills payable for the FYE 6/30/08 in the amount of $41,033.59. Selectman Ferland seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Ferland moved to approve the bills payable for the FYE 6/30/09 in the amount of $81,775.90. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
MDOT Routes 122 & 26 Intersection Lights
Selectman Torrey moved to authorize the Road Commissioner to enter into an agreement with MDOT on the placement of intersection lights at Routes 122 & 26. Selectman Ferland seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Hackett Fund
Selectman Ferland moved to grant the Town Manager authorization to expend funds from the Hackett Trust Fund in the amount of $318.63. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
MMA Property & Casualty Pool
Selectman Ferland moved to sign the authorization to enter into a Property & Casualty Pool agreement with the Maine Municipal Association. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Charter Commission
A Special Town Meeting to re-establish the Charter Commission will take place on September 29, 2008.
A request to put another item on the special town meeting for September 29, 2008 was rejected do to the time constraints of the Charter timetable.
Audio Recordings of Meetings
Audio recordings will no longer be needed of the Selectmen meetings.
Adjourn
Selectman Cimino moved to adjourn at 9:15PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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