Poland Board of Selectmen
Minutes of Meeting
July 1, 2008
CALL TO ORDER
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Lionel C. Ferland, Jr., Erland Torrey, Joseph Cimino and Peter J. Bolduc, Jr. (Arrived shortly after meeting started.) present. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Ferland moved to approve the meeting minutes of June 17, 2008. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Note: Selectmen Bolduc arrived.
BIDS
Town Hall Ramp Bid – Only one bid was received.
Selectman Ferland moved to reject all bids and to put the project back out for a second bid. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
2008-2009 Appointments
Selectman Torrey moved to appoint Roger Ducharme as a regular member of the Board of Appeals for a term of 5 years expiring July 2013. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Cimino moved to appoint Robert Boyle to the Economic Development Committee for a term of 1 year expiring July 2009. Selectman Ferland seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Bolduc moved to appoint Rob Klinedinst to the Economic Development Committee for a term of 3 years expiring July 2011. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Torrey moved to appoint James Westhoff to the Economic Development Committee for a term of 1 year expiring July 2009. Selectman Ferland seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) George Sanborn spoke briefly to the Board regarding the current town attorney.
Charter Commission – Ernest Ray came before the Board to discuss the next steps to continue with the process of a Town Charter. Selectman Cimino moved to hold a special town meeting on September 29, 2008 for the purpose of voting on the establishment of a Town Charter and to elect by secret ballot six individuals to a Charter Commission. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Finance Report
Capital Reserves Report
Communications - The following materials were included in the meeting packets:
Web Site Activity Report
Maine State Planning Office – Comprehensive Plan
Code Enforcement Office – M44, L55WV & Third Avenue
OLD BUSINESS
FOAA Training
Town Charter – next steps
School Regionalization Update
Town Hall 5 year Capital Plan
Town Hall Use Policy – DRAFT
Note: No action was taken on any of the above items. Discussion items only.
New Business
Time Warner – “Spin Off” Resolution
The consensus of the Board was to take no action at this time.
MMA – Legislative Policy Committee Ballot
Selectman Ferland moved to sign the Maine Municipal Association Legislative Policy Committee electing Town Manager Dana K. Lee to the committee. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Credit Risk Policy – Addition to Financial Policies
Selectman Bolduc moved to accept the Credit Risk Policy as presented with the amended term of revocation period instead of probation period. Selectman Torrey seconded the motion. Discussion: It was clarified that this will be used as an internal policy only and there will be no publication of offenders.
Vote: 5-yes 0-no
Payables
Selectman Torrey moved to approve the bills payable in the amount of $310,928.23. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0-no (Selectman Sanborn absent from the table.)
Selectman Cimino moved to approve the bills payable addendum in the amount of $41,787.60. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
Advertising will be offered in the quarterly town newsletter.
There will be no renting of any town equipment at anytime.
MMA Insurance Bid
Selectman Ferland moved to accept the Property and Casualty Insurance proposal prepared by the Maine Municipal Association and to transfer the town coverage as recommended by the Town Manager. Selectman Cimino. Discussion: None.
Vote: 5-yes 0-no
Adjourn
Selectman Cimino moved to adjourn at 9:00PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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