Poland Board of Selectmen
Minutes of Meeting
June 17, 2008
CALL TO ORDER
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Lionel C. Ferland, Jr., Erland Torrey, Joseph Cimino and Peter J. Bolduc, Jr. present. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Not yet available.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) No comments.
Fire Rescue Chief Confirmation
Selectman Bolduc moved to confirm the promotion of Mark Bosse to Fire Rescue Chief for the Town of Poland. Selectman Ferland seconded the motion. Discussion: The Town Manager noted that like any other position of employment with the town there would be a six-month probation period.
Vote: 5-yes 0-no
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Finance Report – No comments.
Communications - The following materials were included in the meeting packets:
Department Reports
Maine Townsman – Article “Tax Overlay”
Auburn Water District – Crestwood Acres
OLD BUSINESS
2008-2009 Appointments
Note: Appointments not made by the Board have no legal effect and remain the responsibility of the Town Manager.
Selectman Ferland moved to appoint Judith A. Akers as Town Clerk, term to expire 7/1/09. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Bolduc moved to appoint Dana K. Lee as Tax Collector, Treasurer, Road Commissioner and Overseer of the Poor, terms to expire 7/1/09. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Ferland moved to appoint Arthur C. Dunlap as Building Inspector, Code Enforcement Officer and Plumbing Inspector, terms to expire 7/1/09. Selectman Torrey seconded the motion. Discussion: None.
Vote: 2-yes 3-no (Selectmen Sanborn, Bolduc and Cimino voted in the negative)
Selectman Ferland moved to appoint Elwin Thorpe as Alternate Building Inspector, Alternate Code Enforcement Officer and Alternate Plumbing Inspector, terms to expire 7/1/09. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Cimino moved to appoint John O’Donnell as the Assessing Agent, term to expire 7/1/09. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Cimino moved to appoint Mark Bosse as Fire Rescue Chief and Fire Warden, term to expire 7/1/09. Selectman Ferland seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Torrey moved to appoint Robert Larrabee as Animal Control Officer, term to expire 7/1/09. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Ferland moved to appoint Thomas Verrill as Sealer of Weights and Measures, term to expire 7/1/09. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Note: Selectman Ferland recused himself from the Board upon disclosing his relationship to the next appointment applicant.
Selectman Torrey moved to appoint Fred Huntress as Town Forrester, term to expire 7/1/09. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Ferland moved to appoint Lawrence Cloutier as Electrical Inspector, term to expire 7/1/09. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Bolduc moved to appoint Scott Cloutier as Alternate Electrical Inspector, term to expire 7/1/09. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Bolduc moved to appoint Barbara Strout as Election Warden, term to expire 7/1/09. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Torrey moved to appoint Wayne Cotterly as EMA Director, term to expire 7/1/09. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Ferland moved to appoint Dana K. Lee as the MMWAC Voting Representative and David Corcoran as the Alternate Representative, term to expire 7/1/09. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Ferland moved to appoint Selectman Sanborn and Dana K. Lee as the AVCOG Representatives, term to expire 7/1/09. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Sanborn)
Point of Order: Larry Moreau called for order in relation to a vote taken by the Board in relation to conflicts of interest. No votes were revisited.
Selectman Ferland moved to appoint Robert Brown as a member to the Planning Board, term to expire 7/1/11. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Ferland moved to appoint Charles Finger as a member to the Planning Board, term to expire 7/1/11. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 1-no (Selectman Cimino voted in the negative.)
Selectman Bolduc moved to appoint Bruce Uldall as an alternate member to the Planning Board, term to expire 7/1/11. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Ferland moved to appoint Kristina Greenleaf as an alternate member to the Planning Board, term to expire 7/1/11. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Bolduc moved to appoint William Eldridge to the Scholarship Committee, term to expire 7/1/13. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
NOTE: All members of the Economic Development Committee are voting members.
Selectman Ferland moved to appoint Charles Finger to the Economic Development Committee, term to expire 7/1/11. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 1-no (Selectman Cimino voted in the negative.)
Selectman Torrey moved to appoint Laurel Nadeau to the Economic Development Committee, term to expire 7/1/11. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Bolduc moved to appoint Norm Davis to the Economic Development Committee, term to expire 7/1/11. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Ferland moved to appoint David Corcoran to the Economic Development Committee, term to expire 7/1/11. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Ferland moved to appoint Peter Bolduc, Jr. to the Economic Development Committee, term to expire 7/1/10. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Bolduc)
Selectman Bolduc moved to appoint Mark Hews to the Economic Development Committee, term to expire 7/1/10. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Ferland moved to appoint Cynthia Robbins to the Economic Development Committee, term to expire 7/1/10. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Ferland moved to appoint Frank Federico to the Economic Development Committee, term to expire 7/1/09. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
NOTE: All members of the Comprehensive Planning Committee are voting members.
Selectman Ferland moved to appoint Stanley Tetenman, Patricia Nash, Joan Spitzform and Joseph Cimino to the Comprehensive Planning Committee, terms to expire 7/1/11. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Cimino)
Solicitation list for Legal Services
The consensus of the Board was to solicit to the list of firms presented by the Town Manager and to request an effective date of January 1, 2009.
Assessing Contract Revisions Completed
Selectman Ferland moved to authorize the Town Manager to sign the revised agreement with John O’Donnell & Associates for annual assessing services. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
New Business
MDOT Rural Highway Over the Limit Permit
Selectman Ferland moved to authorize the Town Manager, upon confirming bond information, to sign the over the limit permit for the Department of Transportation’s construction work on Route 26. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Animal Disaster Response and Protection Plan
Selectman Ferland moved to approve the Animal Disaster Response and Protection Plan as prepared by EMA Wayne Cotterly. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
FOAA
The manager gave a brief summary and a training class date of July 15th.
Payables
Selectman Ferland moved to approve the bills payable in the amount of $281,721.66. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Addendum
Selectman Torrey moved to approve the bills payable in the amount of $5,200.00. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
Legislative Policy Committee
Selectman Ferland moved to approve the Town Manager’s request to serve on the Maine Municipal Association’s Legislative Policy Committee. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Personnel Policy Amendment/Vacation Time Accruals
Selectman Torrey moved to amend the personnel policy as presented and recommended by the Town Manager. Selectman Ferland seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Adjourn
Selectman Bolduc moved to adjourn. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
Board of Selectmen
________________________________ ________________________________
Wendy S. Sanborn, Chairperson Lionel C. Ferland, Jr., Vice Chairperson
________________________________ ________________________________
Erland M. Torrey Joseph F. Cimino
________________________________
Peter J. Bolduc, Jr.
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