Poland Board of Selectmen
Minutes of Meeting
May 20, 2008
CALL TO ORDER
Chairperson Wendy Sanborn called the meeting to order at 6:45PM with Selectmen Lionel C. Ferland, Jr., Erland Torrey, Joseph Cimino and Peter J. Bolduc, Jr. present. The Town Manager and Recording Secretary were also present.
Executive Session (6:45 to 7:00PM) – Selectman Ferland moved that the Board of Selectmen enter into executive session with the Town Manager pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) to discuss a personnel matter. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
The Board came out of Executive Session at 7:08pm.
Public Hearing - Proposed Changes to the Fee Schedule
Selectman Ferland moved to open the Public Hearing on the proposed changes to the Fee Schedule. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Open Hearing: The Town Manager and Executive Assistant, Rosemary Roy explained the proposed changes. Changes are: Return Check Fee to increase from $25.00 to $40.00 and the Use Permit Fee to change from $2.00 for two (2) years to $2.00 for one (1) year. There were no comments from the public.
Selectman Ferland moved to close the Public Hearing on the proposed changes to the Fee Schedule. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Ferland moved to close the Public Hearing on the proposed changes to the Fee Schedule. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Bolduc moved to approve the proposed changes to the Fee Schedule. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Minutes of Previous Meetings
Selectman Torrey moved to approve the meeting minutes of May 6, 2008. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Citizen Nancy Fraser spoke to the Board regarding a news article regarding cities possibly assisting residents with oil prices and asked if the Board would look into the town doing something similar. The Town Manager stated that he was looking into the issue.
Solid Waste Management Policy – Old Business Item
Several business owners and residents spoke to the Board regarding the recycling of cardboard, camp use, construction permits and businesses that are going “green”. The Board asked the Town Manager to revisit these areas and the Board would review the policy again at the June 3, 2008 meeting. Selectman Torrey moved to adopt the proposed changes to the Solid Waste Management Policy. Selectman Torrey seconded the motion. Discussion: None.
Note: Selectman Cimino left the meeting.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Report – No discussion.
Communications - The following materials were included in the meeting packets:
Department Reports
Manager’s Correspondence regarding new solid waste policy
Correspondence to MDOT – Speed Limits
Skelton, Taintor & Abbott contract; legal spending summary 2005 to current
OLD BUSINESS
Appointment Policy Discussions
The following topics were discussed: Individual appointments/interviews for all volunteers, Town Forester appointment and Committee terms. The Town Manager is going to look into any possible conflicts with the position of the Town Forester. The Board would also like to give town committee members a term appointment. The same correspondence will be sent to them that has already gone out to town boards and specifically appointed positions.
Street Lighting Policy – Final Draft
Selectman Bolduc moved to adopt the Street Lighting Program policy as presented by the Town Manager. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Financial Policies – Update
Selectman Torrey moved to adopt the updated Financial Policies as presented by the Town Manager. Selectman Ferland seconded the motion. Discussion: None.
Vote: 4-yes 0-no
New Business
Warrant for Special Town Meeting
Selectman Ferland moved to sign the warrant for a Special Town Meeting for the purpose of a town referendum vote on June 10, 2008. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Note: Selectman Sanborn left the meeting. Vice Chairman Ferland took over.
Land Purchase Installment Agreement (LPIA) Request
Selectman Torrey moved to authorize and approve a Land Purchase Installment Agreement with tax account #3244. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 3-yes 0-no
MMA – Nominations to Legislative Policy Committee and Executive Committee
None were made.
National Public Works Week
Selectman Bolduc moved to recognize the Public Works Department during National Public Works Week the week of May 25th. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Payables
Selectman Torrey moved to approve the bills payable in the amount of $692,952.71. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 3-yes 0-no
ASSESSING BUSINESS
Abatements
Selectman Bolduc moved to approve the abatement of uncollectible personal property taxes for Code 3 Machinery & Equipment and Code 6 Furniture and Fixtures for the tax years 2003 through 2008 totaling $6,906.05. Selectman seconded Torrey the motion. Discussion: None.
Vote: 3-yes 0-no
Selectman Bolduc moved to approve the abatement of uncollectible personal property taxes for Real Estate for the tax years 1993 through 2008 totaling $17,025.75. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Selectman Torrey moved to approve the abatement of uncollectible personal property taxes for Code 5 Campers for the tax years 1990 through 2007 totaling $8,944.32. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Selectman Bolduc moved to approve the abatement of uncollectible personal property taxes for account #81 for the tax year 2008 totaling $80.85. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Report of Assessment Review
Any Other Business
The Town Manager noted that staff is preparing information needed for the year-end audit and that the auditors are scheduled to begin (in-house) the week of June 2nd – 5th.
It was agreed that, in response to recent legal opinion of the town’s guidelines for use of the public sand pile, that better control of the pile would be discussed in the fall.
Adjourn
Selectman Bolduc moved to adjourn at 9:12pm. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Recorded by: Rosemary E. Roy
Board of Selectmen
________________________________ ________________________________
Wendy S. Sanborn, Chairperson Lionel C. Ferland, Jr., Vice Chairperson
________________________________ ________________________________
Erland M. Torrey Joseph F. Cimino
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Peter J. Bolduc, Jr.
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