Poland Board of Selectmen
Minutes of Meeting
May 6, 2008
CALL TO ORDER
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Lionel C. Ferland, Jr., Erland Torrey, Joseph Cimino and Peter J. Bolduc, Jr. present. The Town Manager and Recording Secretary were also present.
Public Hearing
Liquor License – Cyndi’s Dockside Restaurant
Selectman Cimino moved to open the Public Hearing for Cyndi’s Dockside Restaurant Liquor License. Selectman Ferland seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Bolduc moved to close the Public Hearing. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Torrey moved to approve the liquor license for Cyndi’s Dockside Restaurant. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Special Communications
Resolution: Teacher Appreciation Week - Judy Williams
Selectman Bolduc moved to adopt the resolution for Teacher Appreciation Week. Selectman Ferland seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Economic Development Committee
Selectman Ferland moved that the Board of Selectmen recommend and authorize the Town Manager to bid a portion of the proposed waterline project at the intersections of Route 122 and 26 specifically place holder pipes in conjunction with the Maine Department of Transportation. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Minutes of Previous Meeting
Selectman Cimino moved to approve the meeting minutes of September 18, 2007. Selectman Ferland seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-Abstain (Selectman Bolduc was elected to office on April 4, 2008.)
Selectman Torrey moved to approve the meeting minutes of April 1, 2008. Selectman Ferland seconded the motion. Discussion: None.
Vote: 3-yes 0-no 2-Abstain (Selectman Cimino was not present at the meeting. Selectman Bolduc was elected to office on April 4, 2008.)
Selectman Torrey moved to approve the meeting minutes of April 15, 2008. Selectman Ferland seconded the motion. Discussion: None.
Vote: 3-yes 0-no 2-Abstain (Selectmen Cimino and Bolduc were not present at the meeting.)
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Greg Herrick spoke to the Board regarding the need for a street light at the intersection of White Oak Hill Road and the Jackson Road, and also inquired on the status of the sweeper.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. Additional Information: The Board would like to see all available information regarding Snow’s Pit. In addition, after the first of July the Board will consider having both the current pit and Snow’s Pit fully assessed by an engineer.
Personal Property Update – The Board was presented a current status report on the collection of outstanding personal property taxes.
Selectman Sanborn would like to review the current contract with Skelton, Taintor & Abbott and possibly consider putting out an RFP.
Financial Report – Return check fee.
A motion was made and withdrawn to accept the increase as the Board concluded that a Public Hearing would need to be held. The hearing will be scheduled for May 20, 2008.
Communications - The following materials were included in the meeting packets:
School Consolidation Fix Up
School Lunch Update
Chamber of Commerce
BETR/BETE
Legislative Updates
Community Concepts Correspondence
Economic Development Committee Minutes of 04/03/08
Comprehensive Planning Minutes of 03/27/08
MDOT 26-Rebuild
OLD BUSINESS
Charter – Acceptance of Final Draft
Selectman Cimino moved to approve the final draft of the proposed Town Charter. Selectman Ferland seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Non-Denominational Invocations
The consensus of the Board was that an invocation would be a part of the Town Meeting agenda.
Town Hall Survey Results – Renovation Discussions
The Board would like the Manager to prepare a 5 year plan for the renovations of the building showing what work would be done and the costs.
Conservation Commission – Selectman Liaison
Selectman Torrey moved to appoint Selectman Cimino as the liaison to the Conservation Commission. Selectman Ferland seconded the motion. Discussion: None.
Vote: 5-yes 0-no
New Business
Street Lighting Program – Policy Draft
The consensus of the Board was to move forward with a policy. The Town Manager will prepare a final draft for the next meeting.
Selectman Torrey moved to authorize the placement of a streetlight at the intersection of White Oak Hill Road and the Jackson Road. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Disbursement Warrant Ordinance – Draft
Discussion only. No action taken.
Policy: Televising All Public Hearings
Discussion only. No action taken.
Appointment Process
Selectman Ferland moved to adopt the Appointment Policy as presented by the Town Manager. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
ASSESSING BUSINESS
Ratio Declaration & Reimbursement Application
Selectman Ferland moved to approve the Ratio Declaration & Reimbursement Application. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Payables
Selectman Bolduc moved to approve the bills payable in the amount of $289,433.78. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
None.
Adjourn
Selectman Torrey moved to adjourn at 9:43PM. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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