Poland Board of Selectmen
Minutes of Meeting
April 15, 2008
CALL TO ORDER
Chairman Lionel C. Ferland, Jr. called the meeting to order at 7:00PM with Selectmen Wendy Sanborn and Erland Torrey present. Selectmen Joseph Cimino and Peter J. Bolduc, Jr. were absent with notification. The Town Manager and Recording Secretary were also present.
Organization of the Board
Selectman Torrey moved to appoint Selectman Wendy S. Sanborn as Chairperson of the Board for the 2008-2009 legislative year. Selectman Ferland seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Selectman Torrey moved to appoint Selectman Lionel C. Ferland, Jr. as Vice-Chairperson of the Board for the 2008-2009 legislative year. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Minutes of Previous Meeting
Selectman Torrey moved to approve the meeting minutes of March 13, 2008. Selectman Ferland seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Selectman Torrey moved to approve the meeting minutes of March 18, 2008. Selectman Ferland seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.)
Bids
Annual Paving
Selectman Torrey moved to award the 2008, paving bid to RC Paving & Sons in the amount of $396,642.00. Selectman Ferland seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Appointments
Library Trustee
Selectman Ferland moved to appoint Stan Tetenman as Library Trustee for the term April 4, 2008 to April 4, 2009 or to the official date of the 2009 annual town meeting. Selectman Torrey seconded the motion. Discussion: This appointment fills the 5th position on the board, which was open due to the resignation of trustee Laurie Young.
Vote: 3-yes 0-no
Municipal Officials – varying terms
Selectman Ferland moved to approve the Town Clerk’s request for the two-year appointment of 35 Elections Clerks as presented for the term of May 1, 2008 to May 1, 2010. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
No action was taken on the other appointments presented.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Report – No discussion.
Communications - The following materials were included in the meeting packets:
Monthly Departmental Reports
Updated FYE 2009 Budget reflecting Town Meeting actions
Economic Development Committee – 3/6/08 Meeting Minutes
Conservation Commission correspondence (to be distributed at meeting)
Conservation Commission memorandum
Crestwood water line project/Norm Lamie, Auburn Water District
5 Corners Intersection – Richard M. Cebra, State Representative response
DECD correspondence regarding the Downtown Village District
Time Warner – annual reporting correspondence
Tri-Town Skatepark Flier (loose)
Charter Draft 4/9/08 (loose)
OLD BUSINESS
Poland Gun Club Lease Agreement – No discussion.
Amerigas Propane Contract
Selectman Ferland moved to authorize the Town Manager to enter into a contract with Amerigas for a term covering the period of May 1, 2008 to April 30, 2010. Selectman Torrey seconded the motion. Discussion: Selectman Torrey asked for clarification on what municipal/school facilities were included in the contract. All facilities with propane usage were included.
Vote: 3-yes 0-no
Poland Safety Pledge & Policy
Selectman Ferland moved to accept and approve the Safety Pledge & Policy as presented by the Town Manager. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Solid Waste Management Policy
Selectman Ferland moved to accept and approve the Solid Waste Management Policy as presented by the Town Manager. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Eco-Maine Single Source Recycling Services Agreement
Selectman Torrey moved to accept and authorize the Town Manager to enter into a service agreement with Eco-Maine Single Source Recycling as presented by the Town Manager. Selectman Ferland seconded the motion. Discussion: None.
Vote: 3-yes 0-no
New Business
Code Red Proposal (Reverse 911)
Informational Discussion
Draft Timetable for Revaluation & Draft Assessing/Mapping Services
Update – discussion only.
Board Liaison for the Conservation Commission – Tabled
Use of Invocation at future Town Meetings
The Town Manager will provide the Board with samples of nondenominational prayers.
Planning Board – Request for vendor approval
Selectman Ferland moved to approve recommended vendor Sebago Technics as presented by the Planning Board. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
LPIA Request
Selectman Torrey moved to enter into a Land Purchase Installment Agreement with the owners of Map 34 Lot 14. Selectman Ferland seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Payables
Selectman Ferland moved to approve the bills payable in the amount of $112,326.34. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Any Other Business
Town Clerk Certification – Town Referendum Election
Selectman Ferland moved to approve, authorize and sign the Certification to the Town Clerk for action of the Town Referendum Election. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Adjourn
Selectman Torrey moved to adjourn at 8:29PM. Selectman Ferland seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Recorded by: Rosemary E. Roy
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