Poland Board of Selectmen
Minutes of Meeting
April 1, 2008
CALL TO ORDER
Chairman Lionel C. Ferland, Jr. called the meeting to order at 7:00PM with Selectmen Sandra Knowles, Wendy Sanborn, and Erland Torrey present. Joseph Cimino was absent with notification. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Not available.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.)
Laurie Levine spoke to the Board in reference to her previous request for Red Cross funds and asked the Board to consider making a donation to the Red Cross at the 2009 Town meeting.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. Additional Information:
Financial Report – No discussion.
Communications - The following materials were included in the meeting packets:
Memo to Staff
Town Hall Survey Update
Summit Springs Cemetery – maintenance correspondence
Community Concepts
Additional Town Meeting Handouts
Poland Gun Club Lease Agreement
Selectman Knowles moved to authorize the Town Manager to enter into a new lease agreement with the Poland Gun Club upon review of the contract by Maine Municipal Association and that all liabilities issues have been resolved. Selectman Torrey seconded the motion. Discussion: Selectman Sanborn is uncomfortable entering into the lease because of the potential liability issues.
Vote: 3-yes 1-no (Selectman Sanborn voted in the negative.)
OLD BUSINESS
EPS Limit Referendum/Special Town Meeting
The consensus of the Board was to agree with the Town Manager and Town Clerk’s recommendations and take no action at this time.
Televising Town Meeting
Selectman Sanborn moved to record and rebroadcast the 2008 Town Meeting. Selectman Torrey seconded the motion. Discussion: Selectman Knowles suggested that a survey be conducted on what the residents would prefer.
Vote: 3-yes 1-no (Selectman Knowles voted in the negative.)
School Lunch Fund Update
Both the town and school financial offices have been working together to resolve the estimated $75,000.00 shortage. They hope to have the issue resolved within the next 2 weeks.
Fund Balance Management Policy
Selectman Knowles moved to approve and adopt the Fund Balance Management Policy as presented. Selectman Torrey seconded the motion. Discussion: This policy will become part of the Financial Policies document.
Vote: 4-yes 0-no
New Business
Street Address Requirements
The Town Manager reviewed with the Board and the public the Street Address Ordinance as a reminder to residents that their house number needs to be clearly visible for E911 response purposes.
Payables
Selectman Knowles moved to approve the bills payable in the amount of $402,909.93. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
2007 Completed Audit
Selectman Knowles moved to accept the fiscal year ending 2007 financial audit performed by RHR Smith & Company. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Adjourn
Selectman Torrey moved to adjourn at 8:28pm. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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