Poland Board of Selectmen
Minutes of Meeting
March 18, 2008
CALL TO ORDER
Chairman Lionel C. Ferland, Jr. called the meeting to order at 6:30PM with Selectmen Sandra Knowles, Wendy Sanborn, and Erland Torrey present. Joseph Cimino was absent with notification. The Town Manager and Recording Secretary were also present.
Annual Warrant Articles
Several residents and library trustees spoke to the Board regarding the new style of the warrant and the trustee’s request to have the library appropriation as a separate article.
Selectman Knowles moved to change the Library article. The motion was not seconded. No further action was taken.
Red Cross Representative, Laurie Levine, requested an article be placed on the warrant to release funds from the “retired” Poland Red Cross fund to the present Red Cross Chapter that covers the Poland area. The Board did not disagree with this however requested the Town Manager to research the recent transfer of funds to the Town from the dissolved Poland Red Cross branch, and the Board would then take the matter up at the April 1st meeting.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.)
Larry Moreau asked the Board if the Town Meeting was going to be televised. The Board will take the matter up at their next meeting.
Meeting Note: Selectman Sanborn left the meeting at 7:00PM to return later.
Special Communications
Conservation Commission: Don Stover, Chairman summarized for the Board the commission’s Mission Statement and provided additional information the commission has been working on from the time the commission was reestablished earlier in the year.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. Additional Information Provided: Updated Budget Information and a current summary on the status on Rescue vehicle Squad 1.
Financial Report – There is still an issue with the School Lunch Program however both finance offices are working to resolve the issue.
Communications - The following materials were included in the meeting packets:
Monthly Departmental Reports
Comprehensive Planning Committee Meeting Minutes 02/28/08
LD 2249 – An Act to Protect Lake Water Quality
AVCOG Proposed 2008-2009 Officers
Range Pond Dam & Estes Dam
Red Cross – Real Heroes Nominations
Correspondence to MDOT (5 Corners)
Paving Request for Proposals
Boston Post Cane Update/Correction
town Charter – Counsel’s Draft for Commission Consideration
OLD BUSINESS
Spill Prevention Control and Countermeasure Plan – Selectman Knowles moved to adopt the Spill Prevention Control and Countermeasure Plan as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Old County Road Gravel Pit – The Board authorized the Town Manager to use more resources to find out if the gravel pit located on the Old County Road can be used and to also consult with the Conservation Commission.
Proposed Purchasing Policy – Selectman Knowles moved to adopt the proposed Purchasing Policy as presented by the Town Manager. Selectman Torrey seconded the motion. Discussion: Selectman Torrey noted that the policy does not really differ from how purchasing is currently being conducted.
Vote: 3-yes 0-no
Solid Waste Task Force Recommendations
Selectman Knowles moved to accept the final draft as recommended with the understanding that there should be penalties for non-compliance. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
New Business
County Commissioners Assessor’s Return – the Board signed the return.
Dispatch Services Contract – Selectman Knowles moved to approve and authorize the Town Manager to sign the Androscoggin County annual dispatch contract. Discussion: It was noted that the contract should have been signed at the beginning of the fiscal year but was overlooked.
Vote: 3-yes 0-no
LPIA Requests
Selectman Knowles moved to enter into a Land Purchase Installment Contract with the owners of map 13, lot 45 and map 11, lot 5-29. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Planning Board Request for Payment
Selectman Knowles moved to authorize the payment for services of Robert Faunce in the amount of $1,308.75. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
FYE 2007 Final Audit Report – The final report reflects the application of reserved municipal revenue sharing figures leaving the undesignated fund balance at a negative (-258,726.00). The Town Manager stated that the numbers should improve with the next audit and could possibly reflect a positive balance.
Payables
Selectman Torrey moved to approve the bills, payable in the amount of $104,289.54. Selectman Knowles seconded the motion. Discussion: None.
Vote: 3-yes 0-no
REMAINING Business
Note: Selectman Sanborn returned to the meeting.
Minutes of Previous Meeting
Selectman Knowles moved to approve the meeting minutes of March 4, 2008. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Poland Gun Club Proposal
Following a discussion with Gun Club member Carroll Akers, the Board requested that the Town Manager draw up an amended lease agreement for their review at the meeting of April 1st.
Revaluation Bid Acceptance
Selectman Knowles moved to award the revaluation bid to John O’Donnell & Associates as presented in Option 1 in the amount of $200,000.00. Selectman Sanborn seconded the motion. Discussion: Selectman Torrey feels an exterior approach should be used. Selectman Ferland stated that the same company has done the current assessing for many years and their work should not be overlooked. He said he does not feel the town needs to start from scratch. The Town Manager will correspond with all firms that submitted a bid as well as with the town’s current assessing agent.
Vote: 3-yes 1-no (Selectman Ferland voted in the negative.)
Appreciation Dinner Door Prizes – FYI only.
Adjourn
Selectman Sanborn moved to adjourn at 9:00PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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