Poland Board of Selectmen
Minutes of Meeting
March 4, 2008
CALL TO ORDER
Chairman Lionel C. Ferland, Jr. called the meeting to order at 7:00PM with Selectmen Wendy Sanborn, Erland Torrey and Joseph Cimino present. Selectman Sandra Knowles was absent with notification. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Torrey moved to approve the meeting minutes of February 19, 2008. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Five Corners Intersection – Shawn Damon, Resident
Ms. Damon presented to the Board her findings and over 450 petitioned signatures regarding the need for a traffic light at the 5 Corners intersection. She asked for the support of the Selectmen in persuading MDOT to amend their current plan for changes to the intersection and have traffic lights installed. The Town Manager noted that the Board of Selectmen in Mechanic Falls voted to support this change. Selectman Sanborn moved to approve and authorize the Town Manager to send a letter to the Maine Department of Transportation regarding their concerns and support for change regarding the intersection known as the 5 Corners intersection. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Appointments – John Laskey/Conservation Commission
Selectman Cimino moved to appoint John Laskey to the Conservation Commission for a term of one year. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.)
George Sanborn asked why the budget meeting was not televised. The manager explained that he was unaware that workshops should be televised and also there was no manpower to run the broadcast system, as there is an individual on vacation.
Bud Jordan questioned the Board on their reasoning behind selling the screener. He stated that the town has owned a screener for approximately 40 years and this particular screener is fairly new. He went on to say that the Board needed to explore further the use of the pit located on the Old County Road. Mr. Jordan stated that a survey of the property was done approximately 15 years ago. He continued repeating his concerns over the possibility of an individual pouring gasoline on to this property and the damages resulting from that. The consensus of the Board was to have the Town Manager look into whether or not the pit can be reclaimed.
Economic Development Committee
Selectman Torrey moved to place on the annual town warrant the proposed Comprehensive Land Use Code Article D as presented and recommended by the Economic Development Committee. Selectman Ferland seconded the motion. Discussion: Selectmen Cimino and Sanborn did not agree with the proposed 20,000 square feet lot size for the Downtown Village District. Selectman Sanborn noted that although she disagrees it is for the voters to decide.
Vote: 3-yes 1-no (Selectman Cimino voted in the negative.)
Selectman Torrey moved to place on the annual town warrant an article to reduce the size of the Downtown Village TIF District as presented and recommended by the Economic Development Committee. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Sanborn moved to reconsider the vote to place on the annual town warrant the proposed Comprehensive Land Use Code Article D as presented and recommended by the Economic Development Committee. Selectman Cimino seconded the motion. Discussion: Selectman Sanborn wanted to change her vote as she felt the article was misleading.
Vote: 2-yes 2-no (Selectmen Ferland and Torrey voted in the negative.) Motion failed.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. Additional Information: Surplus Fund Balance Policy (DRAFT) – This policy would create a target fund surplus balance. The outline would not be a requirement for the town as the policy will be a working document. The Board suggested 12% of total estimated spending be applied in the first year. The Board will revisit this at a later date.
Financial Report – No discussion.
Communications - The following materials were included in the meeting packets:
· Comprehensive Planning Committee Meeting Minutes 02/14/08
· Economic Development Committee Minutes 2/21/08
· AVCOG – 2008 HHW & UW Programs – Meeting 3/6/08
· Settlement of Claim – Wood Chipper
· FEMA – Final April 2007 Payment
· Morse Bros. 2006 Tax Payment Bankruptcy Order
· Tax Lien Schedule/Tax Acquired Properties
· Correspondence regarding IRS fine attorney Fees
OLD BUSINESS
Municipal Revenue Sharing
Selectman Cimino moved to authorize the auditor's recommendation to apply all carried-forward Municipal Revenue Sharing in the amount of $359,406.00 to fund balance. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Sand Screening Plant – The consensus was to keep the sand screener until such time that the use of the pit on the Old County Road could be investigated and determined whether or not it can be used.
Revaluation Bid Award – The Board has agreed to hold an interview with John O’Donnell on March 13th at 6:30PM.
New Business
E-Waste Fees
Selectman Cimino moved to authorize the repeal and elimination of the fees associated with the disposal of televisions and computer monitors at the Transfer Station. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Planning Board – Request for Payment
Selectman Sanborn moved to authorize the Planning Board’s request for payment. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no 1-abstained (Selectman Cimino abstained from voting as the payment request was in direct relation to his business.)
Community Service Award & Boston Post Cane
The Board unanimously agreed that the individual noted in their packets should receive the Community Service Award, which will be presented at the annual town meeting. The Boston Post Cane award will also be presented at town meeting.
Payables
Selectman Torrey moved to approve the bills payable in the amount of $148,465.25. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
Candidates Night – Monday, March 24, 2008; 7-8:30PM – Conference Room
Proposed Purchasing Policy – Submitted to the Board - To be address at the next regular meeting.
Acting Fire Rescue Chief – In lieu of Chief Rice’s leave of absence Deputy Chief Mark Bosse has been promoted to Acting Fire Rescue Chief until Chief Rice is able to return to work.
Union 29 request for Certification Oath – this is needed to validate with the State Department of Education that the voters authorized the appropriation and spending of school Article 6 from the April 7, 2007 annual town meeting warrant. Selectman Sanborn moved to sign the Certification Oath relating to Article 6 of the April 7, 2007 town meeting warrant. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Gun Club Proposal – to be addressed at the next regular meeting.
Warrant Draft - The Board was given the first draft of the warrant for the upcoming town meeting.
Adjourn
Selectman Torrey moved to adjourn at 9:06PM. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
| 
